Administrative Manager

Job Posting Organization:
FHI 360 is a nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 operates in more than 60 countries and has a workforce of over 4,000 employees. The organization focuses on various sectors, including health, education, economic development, and civil society, aiming to create a positive impact on communities worldwide.

Job Overview:
The Administrative Manager plays a crucial role in ensuring that administrative operations are efficient, compliant, and well-coordinated across various functions such as facility management, procurement, fleet management, warehousing, reporting, and field coordination. This position is responsible for selecting, developing, and evaluating personnel, ensuring accurate reporting, and maintaining compliance with both donor and organizational standards. The Administrative Manager will lead procurement activities, develop strategies, monitor performance indicators, and manage the operations of a project or country office of moderate complexity. This role also involves overseeing material and equipment needs, managing procurement activities, and ensuring compliance with safety regulations. The Administrative Manager will prepare work plans, craft implementation guidelines, and provide staff mentoring and capacity development in challenging contexts, all while collaborating with business unit leaders to align project implementation with strategic goals.

Duties and Responsibilities:
The Administrative Manager will provide leadership and oversight of all procurement activities, ensuring compliance with organizational policies and donor regulations. Key responsibilities include developing procurement strategies, monitoring key performance indicators, approving procurement plans, and strengthening vendor management. The role involves managing administrative tasks, including travel and meeting coordination, ensuring compliance with travel policies, and arranging logistics for travel. The Administrative Manager will also prepare work plans for priority tasks, craft implementation guidelines, and mentor staff in challenging development contexts. Additional duties include managing inventory, overseeing distribution center operations, and ensuring compliance with safety regulations. The position requires collaboration with various departments to ensure project implementation aligns with organizational goals and objectives, as well as performing other duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree and a minimum of 8 years of relevant experience in general administration, supply chain management, procurement, fleet management, or warehousing. Professional certification or advanced training in facility management, logistics, or supply chain management is required. Previous management experience is preferred, along with in-depth knowledge of office equipment, procurement, budgeting, and supply chain management best practices. Experience with donor policies and regulations, contract negotiation, and vendor management is essential. Strong written and verbal communication skills are necessary, as well as the ability to work under pressure in complex environments.

Educational Background:
A Bachelor’s degree is required for this position, with a focus on fields related to administration, supply chain management, or logistics. Advanced training or professional certification in facility management or related areas is also necessary to ensure the candidate has the requisite knowledge and skills to perform effectively in this role.

Experience:
The position requires a minimum of 8 years of relevant experience in areas such as general administration, supply chain management, procurement, fleet management, or warehousing. Candidates should have a proven track record of managing complex administrative operations and should be familiar with the challenges and demands of working in a development context.

Languages:
Fluency in English is required for this position. Strong communication skills are essential for engaging effectively with senior staff and stakeholders. Additional language skills may be beneficial but are not mandatory.

Additional Notes:
This position is expected to operate in a typical office environment, with the ability to spend long hours at a computer and perform repetitive tasks. The role may require occasional travel, estimated at less than 20% of the time. The expected hiring salary range for this role is USD 37,000 - 55,000 annually for gross salary, which includes basic salary and allowances for national local hires. FHI 360 considers various factors when determining salary offers, including relevant experience, education, internal equity, market pay, and budget constraints. The organization is committed to equal opportunity employment and safeguarding against abuse and exploitation in its work environments.