Responsable Gestion et Administration

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has more than 7,000 employees worldwide. WHO's work is guided by the principles of equity, inclusiveness, and respect for diversity, aiming to ensure that everyone, everywhere can attain the highest level of health.

Job Overview:
The position of Responsable Gestion et Administration is crucial within the WHO's Incident Management System (IMS) for managing public health emergencies at the country level. The incumbent will be responsible for the frontline management and coordination of service delivery across various domains, including human resources management, financial management, infrastructure management, procurement, and compliance with safety standards. The role requires a proactive approach to planning, implementing, and evaluating administrative systems and procedures in line with WHO policies and standard operating procedures (SOPs). The incumbent will also support the development of budget estimates for emergency preparedness, response, and recovery activities, ensuring financial allocations are managed effectively and in compliance with WHO regulations. This position demands a high level of adaptability, as the deployment location and responsibilities may change based on the technical needs of the program.

Duties and Responsibilities:
The duties and responsibilities of the Responsable Gestion et Administration include:

• Planning, recommending, and implementing systems, standards, and procedures for the administration, monitoring, control, and evaluation of human, financial, and material resources within the IMS framework.
• Supporting planning processes and developing budget estimates for emergency preparedness, response, and recovery activities.
• Managing financial allocations and grants, monitoring financial execution against the budget, and ensuring compliance with WHO rules and SOPs.
• Providing administrative and management support for emergency operations, including initiating proposals for planned activities and ensuring timely payments.
• Delivering comprehensive human resources management services, including personnel forecasting, rapid deployment coordination, recruitment, travel arrangements, and performance evaluations.
• Managing procurement of services and supplies necessary for emergency programs, coordinating with logistics and human resources to provide essential equipment and materials.
• Ensuring compliance with security" style="border-bottom: 1px dotted #007bff !important;">security standards and coordinating with the United Nations Department of Safety and Security (UNDSS) to guarantee the safety of WHO personnel.
• Supervising local IT support services and ensuring effective user support and infrastructure management.
• Overseeing responses to audit reports and recommendations, ensuring timely follow-up on outstanding audit observations. 1
• Performing any other specific tasks related to incidents as required by the functional supervisor.

Required Qualifications:
The required qualifications for the position include:

• A strong understanding of management and administrative principles, particularly in human resources, finance, budgeting, procurement, and safety.
• Excellent time management skills and the ability to work effectively under pressure.
• Demonstrated ability to work independently and exercise sound judgment.
• Strong leadership skills with a proven ability to mentor and motivate staff.
• Capacity to formulate, design, and develop programs that meet operational needs.
• Proven ability to translate operational requirements into actionable and feasible solutions.

Educational Background:
The educational background required for this position includes:

• A higher university degree (Master's level or higher) in one of the following fields: Public Administration, Business Administration, Finance, Accounting, Human Resource Management, Social Sciences, or a related recognized field. This educational foundation is essential for understanding the complexities of managing health emergencies and administrative functions within the WHO framework.

Experience:
The level of experience needed for this position includes:

• A minimum of seven (7) years of relevant experience at national and international levels in management and administration.
• Experience in supervising personnel and managing teams effectively.
• Desirable experience includes working in developing countries and supporting emergency operations or responses to epidemic outbreaks.
• Field humanitarian experience with WHO or other UN agencies, health cluster partners, recognized humanitarian organizations, or international non-governmental organizations is also advantageous.

Languages:
Mandatory language requirements include:

• Excellent command of French.
• Desirable knowledge of English, Portuguese, or another official WHO language is a plus, enhancing communication and collaboration in diverse environments.

Additional Notes:
Additional notes regarding the position include:

• The remuneration for this position is calculated in US dollars (USD), with a base annual salary starting at 86,027 USD, subject to mandatory deductions for retirement contributions and health insurance.
• The position offers various benefits, including 30 days of annual leave, family allowances, home leave, and educational allowances for dependent children.
• The position may be subject to special considerations for staff members separated due to organizational restructuring.
• Candidates under serious consideration will be contacted, and a written test or video assessment may be part of the screening process.
• WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals from underrepresented member states.
• The successful candidate will be required to provide proof of vaccination as per WHO requirements before commencing the assignment.