WHO Team Associate

Job Posting Organization:
The World Health Organization (WHO) is a specialized agency of the United Nations responsible for international public health. Established on April 7, 1948, WHO's mission is to promote health, keep the world safe, and serve vulnerable populations. The organization operates in over 150 countries and has a workforce of more than 7,000 employees. WHO's Pacific Health Systems and Policy (PHS) team focuses on supporting Member States in the Pacific region to achieve universal health coverage and improve health outcomes, particularly for underserved populations.

Job Overview:
The WHO Team Associate position is integral to the Pacific Health Systems and Policy team, which aims to enhance health systems in the Pacific region. The incumbent will be responsible for a variety of administrative and secretarial tasks that support the team's operations. This role requires a proactive individual who can manage multiple tasks efficiently while maintaining a high level of professionalism and discretion. The Team Associate will serve as the first point of contact for visitors and calls, manage correspondence, assist with human resources processes, and support procurement and budget management. The position demands strong organizational skills and the ability to work independently in a fast-paced environment, ensuring that all administrative functions are executed smoothly and effectively.

Duties and Responsibilities:
The duties and responsibilities of the WHO Team Associate include:

• General administrative support: Receive visitors and telephone calls, providing background information for appointments, and monitoring requests for goods and services.
• Correspondence management: Draft and finalize administrative correspondence, verify outgoing documents for compliance with WHO standards, and analyze incoming correspondence for necessary actions.
• Human resources: Ensure timely appointments and contract renewals, initiating requests for staff as needed.
• Procurement: Initiate contracts for consultants and monitor deliverables and payments.
• Budget and finance: Assist in monitoring project budgets, provide timely information on financial matters, and prepare financial reports.
• Information management: Maintain filing systems and perform information searches as required.
• Meeting administration: Coordinate meetings, prepare documents, and take minutes.
• Travel arrangements: Prepare travel requests and make reservations as needed.
• Other duties: Perform additional related tasks as required to support the team.

Required Qualifications:
The position requires the following qualifications:

• Essential: Completion of secondary school education.
• Desirable: Training in secretarial tasks or administrative fields, preferably in health or public health.
• Skills: Strong organizational and office skills, proficiency in various office software, and knowledge of WHO and UN administrative rules.
• Ability to multitask, work under pressure, and exercise discretion in handling confidential matters.
• Competencies: Teamwork, respect for cultural differences, effective communication, adaptability to change.

Educational Background:
The educational background required for this position includes:

• Essential: Completion of secondary school education.
• Desirable: Additional training in secretarial or administrative tasks, particularly in health-related fields.

Experience:
The position requires a minimum of 5 years of experience in secretarial or administrative roles. Relevant experience within WHO or another UN agency is considered an asset, as is familiarity with Oracle-based or other ERP systems.

Languages:
The essential language requirement for this position is expert knowledge of English. Proficiency in additional languages may be considered an asset but is not mandatory.

Additional Notes:
This position offers an attractive remuneration package, including an annual net base salary starting at FJD 37,798, subject to deductions for pension contributions and health insurance. Staff members are entitled to 30 days of annual leave. The position is subject to local recruitment, and candidates must be located within the commuting area of the duty station. WHO is committed to diversity and inclusion, encouraging applications from women, persons with disabilities, and nationals of underrepresented Member States. The organization has a zero-tolerance policy towards sexual exploitation and abuse, and all candidates will undergo background verification. Additionally, WHO requires proof of vaccination as a condition of employment.