International Operations Specialist

Job Posting Organization:
The Food and Agriculture Organization of the United Nations (FAO) is a specialized technical agency of the United Nations established to combat hunger and promote security" style="border-bottom: 1px dotted #007bff !important;">security" style="border-bottom: 1px dotted #007bff !important;">food security globally. The FAO's mission is to work towards the eradication of hunger and ensure food security for all, as outlined in the 2030 Agenda. The organization aims to transform agri-food systems to be more efficient, inclusive, resilient, and sustainable. The FAO's ultimate goals include better production, better nutrition, better environment, and better lives, while ensuring that no one is left behind. The FAO Subregional Office for the Pacific Islands (SAP) provides policy, technical, program, and operational support to Pacific Island countries and territories, managing a diverse portfolio that includes Technical Cooperation Programme projects, Global Environment Facility and Green Climate Fund initiatives, and projects financed by various partners. The FAO maintains an office in Fiji and is actively involved in implementing a growing portfolio of activities across the Pacific region.

Job Overview:
The International Operations Specialist will be based in the FAO Fiji Office and will play a crucial role in providing operational support to assigned projects and program activities. This position requires a strong focus on operational planning, implementation support, budget monitoring, procurement, and human resources coordination. The Operations Specialist will work closely with various stakeholders, including Lead Technical Officers, project coordinators, and government partners, to ensure the successful execution of projects. The role involves monitoring project implementation, identifying potential issues, and recommending timely corrective actions to ensure alignment with project goals and timelines. The Operations Specialist will also be responsible for preparing and coordinating operational documentation for procurement actions and supporting recruitment processes for project personnel. This position is vital for maintaining effective communication and collaboration among all parties involved in project execution, ensuring that operational constraints are addressed promptly and effectively.

Duties and Responsibilities:
The Operations Specialist will perform a comprehensive set of tasks, including serving as the operational focal point for assigned project activities, coordinating day-to-day implementation, and escalating operational constraints and risks with proposed solutions. Key responsibilities include supporting the preparation, review, and regular updating of project work plans, operational plans, procurement plans, staffing plans, and delivery forecasts. The incumbent will monitor project implementation, milestones, indicators, and expenditures, identifying slippage and recommending corrective actions. The role also involves reviewing project budgets, supporting budget revisions, and contributing to the orderly financial closure of projects. The Operations Specialist will coordinate the timely provision of project inputs, support recruitment and onboarding processes, prepare operational documentation for procurement actions, and participate in local procurement and review committees. Additionally, the incumbent will prepare and coordinate project governance meetings, support the timely preparation of project implementation reports, and maintain accurate project information in FAO corporate systems. The role requires liaising with government counterparts and stakeholders on operational matters and facilitating the processing of payments and reimbursements. The Operations Specialist will also provide operational guidance and training to project personnel and undertake operational support missions to project sites as needed.

Required Qualifications:
Candidates must possess an advanced university degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Business Administration, Public Administration, Project Management, Finance, Economics, or a related field. Those with a bachelor's degree are required to have two additional years of relevant professional experience. A minimum of 5 years of relevant experience in project/programme management, operations, or financial management is essential. Knowledge of FAO rules, procedures, and systems would be considered an asset. Candidates should demonstrate strong competencies in results focus, teamwork, communication, building effective relationships, and knowledge sharing.

Educational Background:
The educational background required for this position includes an advanced university degree in relevant fields such as Business Administration, Public Administration, Project Management, Finance, Economics, or related disciplines. Candidates with a bachelor's degree must have additional professional experience to meet the minimum qualifications. This educational foundation is critical for understanding the complexities of project management and operational support within the FAO framework.

Experience:
The position requires at least 5 years of relevant experience in project/programme management, operations, or financial management. This experience should encompass a comprehensive understanding of operational planning, budget monitoring, procurement processes, and human resources coordination. Familiarity with FAO's operational procedures and systems is advantageous and will enhance the candidate's ability to perform effectively in this role.

Languages:
A working knowledge (level C) of English is mandatory for this position. Proficiency in additional languages may be beneficial but is not explicitly required. The ability to communicate effectively in English is essential for collaboration with international teams and stakeholders.

Additional Notes:
The position is based in Suva, Fiji, and may involve operational support missions to project sites within Fiji and other SAP countries. The role is expected to be full-time, and candidates should be prepared to engage in a dynamic work environment that requires flexibility and adaptability. Compensation and benefits will be aligned with FAO standards, and the organization is committed to fostering a diverse and inclusive workplace.