Programme Specialist on Policies and Procedures Manual (PPM)

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and has a mission to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity. The organization is dedicated to achieving the Sustainable Development Goals by 2030, particularly in areas related to reproductive health, gender equality, and population dynamics. UNFPA's strategic plan for 2026-2029 outlines its commitment to addressing complex global challenges and ensuring that its programs are responsive to the needs of diverse populations.

Job Overview:
The Programme Specialist on Policies and Procedures Manual (PPM) will play a crucial role in managing the UNFPA regulatory framework. This position involves ensuring that the PPM is consistent with the evolving needs of the organization and aligns with UN initiatives and regional perspectives. The incumbent will provide policy and partnership support to UNFPA personnel globally, facilitating effective implementation of policies and procedures. The role requires a proactive approach to updating and maintaining the PPM, ensuring it is user-friendly and accessible to all staff. The Programme Specialist will also be responsible for promoting the PPM across various networks and forums, conducting training sessions, and ensuring that UNFPA policies facilitate accountability and effectiveness in a rapidly changing context.

Duties and Responsibilities:
The duties and responsibilities of the Programme Specialist include: A. PPM Update, Maintenance and Quality Assurance: Manage the preparation of the PPM systematically, introducing modern tools for user-friendliness; oversee the promulgation process of all UNFPA policies, ensuring quality assurance; lead the formulation and update of the Policy for Development, Approval and Issuance of UNFPA Policies; liaise with senior management on PPM-related issues; undertake special assignments related to PPM. B. Policy Promotion, Guidance and System Management: Provide authoritative guidance to staff on policy interpretation; promote the PPM across networks; conduct final reviews of policy versions; support senior leadership in responding to audit findings. C. Partnership Management: Identify and analyze programme data and policy gaps; lead the development and review of partnership policies; contribute to donor reviews and assessments; coordinate with business units on Implementing Partner data. D. Support to UN Partner Portal: Represent UNFPA on the UN Partner Portal Change Advisory Board; oversee the use of UNPP at UNFPA; liaise with Regional Offices for support to Country Offices.

Required Qualifications:
The required qualifications for this position include a Master's degree in public administration, management, international relations, international development, or related fields. Candidates should have at least 7 years of progressively responsible professional experience in policy formulation, management, and development assistance programs, with a minimum of 5 years at the international level. Proven experience in developing new policies and supporting their implementation is essential, along with strong analytical skills, maturity in judgment, and critical thinking. Familiarity with automated management systems and strong verbal and written communication skills are also required.

Educational Background:
Candidates must possess a Master's degree in relevant fields such as public administration, management, international relations, or international development. This educational background is crucial for understanding the complexities of policy formulation and management within an international context.

Experience:
The position requires at least 7 years of progressively responsible professional experience in policy formulation and management, with at least 5 years at the international level. Candidates should have a proven track record in developing and implementing policies, as well as experience in program management and field implementation. Strong analytical skills and the ability to think critically are essential for success in this role.

Languages:
Proficiency in English is mandatory for this position. Knowledge of additional UN official languages is considered an asset, enhancing the candidate's ability to communicate effectively in a diverse international environment.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided for applicants with disabilities to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all, regardless of personal characteristics.