Programme Management Assistant

Job Posting Organization:
The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system, and serves as an authoritative advocate for the global environment. UNEP's mission is to encourage sustainable development through sound environmental practices and to assist developing countries in implementing environmentally sound policies. Established in 1972, UNEP operates in over 150 countries and has a workforce of approximately 1,000 employees. The organization is committed to addressing global environmental challenges and promoting sustainable practices across various sectors.

Job Overview:
The Programme Management Assistant position is situated within UNEP's Climate Change Division, specifically in the Adaptation and Resilience Branch, Climate Change Adaptation Section (CCAS) at the Nairobi duty station. The incumbent will play a crucial role in supporting the planning and implementation of project initiatives, particularly those related to the Global EbA Fund (GEBAF). This role involves a variety of tasks including research, data analysis, project coordination, budget preparation, and monitoring and evaluation of programs/projects. The assistant will work closely with the Chief of CCAS Unit and the Programme Management Officer to ensure that project documents are completed and submitted for approval, and that all activities align with UNEP's strategic goals for climate stability and adaptation. The position requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders to facilitate project implementation and reporting.

Duties and Responsibilities:
The incumbent will be responsible for a wide range of duties including: assisting in the planning and implementation of project activities; researching and compiling data on project topics; coordinating project planning and monitoring the status of proposals; preparing and analyzing project budget proposals; monitoring and evaluating programs/projects; collaborating with project managers on performance reporting; drafting project summaries and coordinating the review process; maintaining and updating project files and databases; preparing reports and correspondence related to project administration; providing guidance and training to new or junior staff; and assisting with data collection and analysis for decision-making. The role also involves extensive liaison with different organizational units to resolve issues related to project implementation, such as recruitment, travel arrangements, and procurement.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher is preferred and can reduce the required work experience. A minimum of seven years of progressively responsible experience in project fund management, budgeting, and administrative work is required, or five years with a relevant degree. Experience with Enterprise Resource Planning Systems (ERP) such as Oracle or SAP is essential, as well as experience working with multiple donor-funded projects. Familiarity with reconciliations and reporting is desirable, along with proficiency in Microsoft Excel and experience in data analytics or related areas.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. However, candidates with a first-level university degree or higher will have a reduced experience requirement, making them more competitive for the role. The educational background should ideally be in a field related to project management, environmental science, or a similar discipline that supports the functions of the position.

Experience:
The position requires a minimum of seven years of progressively responsible work experience in project fund management, budgeting, and administrative work. This requirement is reduced to five years for candidates holding a first-level university degree or higher. Relevant experience must include working with ERP systems, managing donor-funded projects, and performing reconciliations and reporting. Experience within the United Nations system or similar international organizations is highly desirable, as is experience in data analytics or related fields.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level II in reading, writing, listening, and speaking. French is also a working language of the United Nations, and while it is not mandatory for this position, proficiency in French may be considered an asset.

Additional Notes:
This position is a project appointment for an initial period of one year, with the possibility of extension based on the continued existence of the mandate and availability of funding. The role is subject to local recruitment, meaning applicants must be authorized to work in Kenya. External candidates selected for this position will receive a fixed-term appointment limited to the entity. The United Nations is committed to achieving gender balance and encourages female candidates to apply. The organization does not charge any fees during the recruitment process and is dedicated to creating a diverse and inclusive work environment.