Administrative and General Service Officer (S2)

Job Posting Organization:
The Organization for security" style="border-bottom: 1px dotted #007bff !important;">Security and Co-operation in Europe (OSCE) is a regional security organization founded in 197

• It is the world's largest security-oriented intergovernmental organization, with 57 participating states from Europe, Central Asia, and North America. The OSCE's mission is to promote peace, stability, and democracy through political dialogue and practical cooperation. The organization has a diverse workforce and operates in various countries, focusing on conflict prevention, crisis management, and post-conflict rehabilitation. The OSCE is committed to diversity and inclusion within its workforce, encouraging candidates from all backgrounds to apply.

Job Overview:
The Administrative and General Service Officer (S2) plays a crucial role in ensuring the efficient management of resources and support services within the OSCE Programme Office in Dushanbe. This position requires a proactive approach to improving mission resource management and streamlining administrative processes. The officer will be responsible for advising senior management on material management policies, contributing to budget preparation, and ensuring compliance with OSCE Financial Regulations. The role also involves managing the procurement cycle, overseeing logistics support, and supervising staff involved in various administrative functions. The officer must demonstrate strong analytical skills, cultural sensitivity, and the ability to work collaboratively in a diverse environment.

Duties and Responsibilities:
The Administrative and General Service Officer will undertake a variety of responsibilities, including:

• Reviewing and formulating internal procedures to enhance mission resource management and support services.
• Advising senior management on the application of material management and administrative policies, identifying gaps, and recommending improvements.
• Contributing to budget preparation for logistics, transport, and administrative support services, monitoring fund allocation, and ensuring compliance with financial regulations.
• Planning and managing the procurement cycle for goods and services, ensuring timely processing of procurement requests and compliance with OSCE rules.
• Supervising the registration, tracking, and reporting of office assets, managing warehouse operations, and ensuring accurate inventory control.
• Coordinating logistics support, including vehicle fleet management and travel operations.
• Supervising procurement and administrative staff, assigning duties, monitoring performance, and identifying training needs.
• Ensuring compliance with OSCE Financial Regulations and national legislation in all administrative processes.

Required Qualifications:
Candidates must possess excellent physical condition, a valid automobile driving license, and the ability to cope with physical hardship. Supervisory and management experience is essential, along with strong interpersonal, analytical, and organizational skills. Good spoken and written communication skills are required, and previous international field experience is desirable. Certification from a recognized procurement institution is an asset, as is knowledge of computerized procurement systems. Candidates should have experience in guiding staff and advising management on materials management operations.

Educational Background:
A first-level degree in logistics, business/public administration, engineering, or a related field is required. In the absence of a relevant degree, substantial professional experience in logistics management may be accepted as a substitute. This includes experience in procurement, mission management, inventory management, and related support functions.

Experience:
Candidates should have a minimum of six years of progressively responsible professional experience in logistics, business/public administration, engineering, or a related field. Proven experience in logistics management and support, including procurement and inventory management, is essential. Familiarity with computer applications, including word processing and database software, is also required.

Languages:
Professional fluency in English, both spoken and written, is mandatory. A working knowledge of Russian is desirable, as is experience in an international environment or operational missions.

Additional Notes:
This position is a fixed-term contract at the senior professional level (S2) and is classified as full-time. The OSCE Programme Office in Dushanbe is seeking to fill one post through international secondment. Candidates must be nominated by their respective participating states, and nationals or permanent residents of Tajikistan are not eligible to apply. The OSCE is committed to ethical standards and diversity within its workforce. The maximum period of service in this post is seven years, and candidates should be aware that appointments are subject to medical clearance. The OSCE does not request payment at any stage of the application process.