Assistant Archivist

Job Posting Organization:
The United Nations Educational, Scientific and Cultural Organization (UNESCO) is a specialized agency of the United Nations established to promote international collaboration in the fields of education, science, culture, and communication. Founded in 1945, UNESCO aims to foster peace and security" style="border-bottom: 1px dotted #007bff !important;">security through international cooperation. The organization operates in over 190 countries and has a workforce of approximately 2,000 employees. Its mission is to build peace through international cooperation in education, the sciences, and culture, and it is committed to promoting sustainable development and human rights.

Job Overview:
The Assistant Archivist position at UNESCO is designed to provide temporary operational support to the Records Management Unit, particularly focusing on assisting with the check-out procedures for staff members. The role is crucial in ensuring that the management, preservation, and accessibility of records are maintained effectively. The selected candidate will work closely with the Records Management Assistant and will be responsible for guiding staff through the check-out process, ensuring that all necessary steps are followed and that staff receive timely assistance. This position not only involves direct interaction with staff but also requires a proactive approach to managing records and archives, contributing to the overall efficiency of the Records Management Unit.

Duties and Responsibilities:
The primary duties of the Assistant Archivist include:

• Supporting staff members throughout the check-out process by contacting them, reminding them of the necessary steps, and providing individual assistance as needed.
• Obtaining required information and documents to complete the check-out process within the designated timeframe.
• Maintaining tracking tools to monitor the progress of check-outs and ensuring that all records are accounted for.
• Assisting with the transfer, sorting, and arrangement of paper records as required by the Unit.
• Organizing records in various archival storage rooms and maintaining an inventory of archival holdings.
• Carrying out additional Records Management tasks as assigned by the Unit, ensuring that all activities align with UNESCO's standards and procedures.

Required Qualifications:
Candidates must possess a training or degree in archival science or Records Management. Additionally, they should have at least one relevant professional experience in the field of archives, particularly in the transfer and arrangement of archival records. Strong IT skills, particularly in Excel, are essential, along with good interpersonal and communication skills. Candidates should demonstrate rigor, organizational skills, and attention to detail, as well as the ability to work independently and occasionally perform physical tasks involving the handling of archival boxes and records.

Educational Background:
A formal education in archival science or Records Management is required for this position. This educational background provides the necessary theoretical and practical knowledge to manage and preserve records effectively, ensuring compliance with established procedures and standards.

Experience:
The position requires at least one relevant professional experience in the field of archives. This experience should ideally involve working with archival records, particularly in tasks related to their transfer and arrangement. Familiarity with the processes and challenges associated with records management is crucial for success in this role.

Languages:
Candidates must have good written and spoken proficiency in both English and French, as they will be required to provide support to staff members in both languages. This bilingual capability is essential for effective communication within the multilingual environment of UNESCO.

Additional Notes:
The contract for this position is a Service Contract at Level SC3, with a duration of 2 months, starting from November 15, 2026, to January 15, 202

• The position is open to external candidates and requires on-site work in Paris. UNESCO emphasizes its commitment to diversity and encourages individuals from minority and indigenous groups, as well as persons with disabilities, to apply. The organization adheres to a zero-tolerance policy against harassment and ensures confidentiality in the hiring process. Candidates should be aware that the statutory retirement age at UNESCO is 65 years, and no fees are charged at any stage of the hiring process.