Programme Administrative Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on reproductive health and rights, and population and development. Established in 1969, UNFPA operates in over 150 countries, with a mission to deliver a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The organization aims to accelerate the implementation of the Programme of Action of the International Conference on Population and Development (ICPD) and achieve the Sustainable Development Goals by 203

• UNFPA's work is guided by a commitment to human rights and gender equality, and it seeks to empower individuals and communities through evidence-based policies and programs.

Job Overview:
The Programme Administrative Associate plays a crucial role in supporting the effective implementation of UNFPA programme activities within the Country Office (CO). This position involves providing comprehensive administrative support to both internal and external stakeholders, ensuring that the administrative processes are efficient and aligned with UNFPA's operational guidelines. The associate will work closely with the Team Leader and the analyst" style="border-bottom: 1px dotted #007bff !important;">Administrative Analyst, contributing to the smooth functioning of the office and enhancing the delivery of programme and project outcomes. The role requires a strong understanding of UNFPA's administrative and operational rules, as well as a client-oriented approach to service delivery. The associate will be responsible for a variety of tasks that include logistical support, financial record maintenance, and communication with implementing partners, all aimed at facilitating the successful execution of UNFPA's mission in the region.

Duties and Responsibilities:
The Programme Administrative Associate will be responsible for a wide range of duties, including but not limited to: providing day-to-day administrative and logistical support to programme teams, coordinating travel arrangements, managing event logistics, and processing procurement requests. The associate will assist in tracking programme implementation activities, ensuring timely follow-up on deliverables and reports, and maintaining organized files for programme activities and project documents. Additionally, the associate will liaise with implementing partners for administrative needs, support the preparation of requisitions, and maintain financial records. Other responsibilities include monitoring payroll entitlements, assisting with HR-related actions, conducting field monitoring visits, preparing training materials, and ensuring compliance with audit requirements. The associate will also supervise administrative and clerical staff as needed and perform any other duties assigned by the supervisor.

Required Qualifications:
Candidates must possess completed Secondary Level Education as a minimum requirement, with a first-level university degree in public administration, business, social sciences, or a related field being desirable. The position requires six years of relevant experience in administration, finance, or office management. Proficiency in current office software applications and web-based management systems is essential, along with a detailed understanding of clerical and administrative best practices within a multicultural environment. Strong interpersonal and organizational skills, computer literacy, and good writing and communication skills are also required. Previous experience in the UN system is considered an asset, and candidates should demonstrate the ability to work effectively in a team environment.

Educational Background:
The educational background required for this position includes completed Secondary Level Education, with a first-level university degree in a relevant field such as public administration, business, or social sciences being highly desirable. This educational foundation is essential for understanding the administrative and operational frameworks within which UNFPA operates, as well as for effectively managing the various tasks associated with the role.

Experience:
The position requires a minimum of six years of relevant experience in administration, finance, or office management. This experience should include a strong familiarity with administrative processes, financial management, and office operations, particularly within a multicultural or international context. Candidates should have a proven track record of managing administrative tasks efficiently and effectively, demonstrating their ability to contribute to the smooth functioning of an organization like UNFPA.

Languages:
Fluency in both oral and written English and Arabic is mandatory for this position. Proficiency in these languages is crucial for effective communication with stakeholders, partners, and team members, ensuring that administrative processes are carried out smoothly and that programme objectives are met. Additional language skills may be considered an asset but are not required.

Additional Notes:
This position offers an attractive remuneration package that includes leave days, health insurance, and additional remuneration for pensions and social security" style="border-bottom: 1px dotted #007bff !important;">security obligations. UNFPA is committed to providing a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from individuals from diverse backgrounds, including women, LGBTQIA+ community members, minority ethnic groups, and persons with disabilities. Reasonable accommodations may be provided to applicants with disabilities to support their participation in the recruitment process. UNFPA promotes equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics.