Procurement and Logistics Officer

Job Posting Organization:
Pact is a global nonprofit organization that has been operational since its establishment in 197

• With a presence in over 60 countries, Pact is dedicated to fostering thriving, resilient communities that can chart their own development paths. The organization focuses on delivering solutions that are rooted in evidence and driven by data, ensuring that its initiatives are effective and impactful. Pact's mission is to create a world where all people are heard, capable, and vibrant, and it achieves this through its Programs Team, which bridges program management, technical support, and business development. The organization emphasizes a culture of inclusion, accountability, and respect across all its operations.

Job Overview:
The Procurement and logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer will play a crucial role in supporting the sourcing and procurement of Goods, Works, and Services for the ACHIEVE Malawi Project. This position requires a strategic approach to procurement management, ensuring that all procurement activities are conducted in a cost-effective manner while adhering to the necessary regulations and procedures. The officer will be responsible for preparing procurement plans, managing vendor relationships, and ensuring timely procurement to facilitate project implementation. The role also involves monitoring and evaluating procurement performance, preparing reports on procurement KPIs, and maintaining an updated database of suppliers. The officer will work closely with the Procurement and Logistics Manager to ensure compliance with tendering regulations and to achieve value for money in all procurement activities.

Duties and Responsibilities:
The key responsibilities of the Procurement and Logistics Officer include:

• Conducting source audit exercises through supplier selection, evaluation, and assessment.
• Supporting the preparation of the ACHIEVE Malawi Procurement Plan.
• Assisting in procurement and logistics assignments to ensure timely procurement of Goods, Works, and Services.
• Collaborating with the Procurement and Logistics Manager to ensure compliance with tendering regulations.
• Ensuring that orders are accurately drawn with the correct specifications, quantities, qualities, distribution, and delivery requirements.
• Reviewing all requests and purchase orders for completeness and conformance to user requirements.
• Preparing standard bidding documents and monitoring contractor performance against the terms of reference.
• Supporting negotiations on contracts and orders to achieve savings for the organization.
• Managing relationships with key suppliers and preparing monthly and annual reports on procurement KPIs. 1
• Ensuring the maintenance of an updated suppliers’ database with catalogs of products and prices. 1
• Performing any other duties as assigned.

Required Qualifications:
The basic requirements for the position include a Master’s degree and at least 8 years of relevant experience, or an equivalent combination of education and experience. The ideal candidate should be customer service-oriented, possess strong interpersonal skills, and be able to work independently in a fast-paced, multi-tasked environment. Highly effective communication skills are essential for this role, as the officer will be interacting with staff, vendors, and service providers regularly. Preferred qualifications include experience in overseeing and coordinating with field offices, which would enhance the candidate's ability to manage procurement activities effectively.

Educational Background:
Candidates must hold a Master’s degree in a relevant field. This educational background is essential to ensure that the officer has the necessary theoretical knowledge and practical skills to perform the duties associated with procurement and logistics management effectively.

Experience:
The position requires a minimum of 8 years of relevant experience in procurement and logistics. This experience should ideally include roles that involve strategic procurement management, vendor relationship management, and contract negotiation. Candidates with experience in international development or nonprofit sectors will be particularly well-suited for this role, as they will be familiar with the unique challenges and requirements of procurement in these contexts.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of the organization and the need for effective communication with various stakeholders. Additional languages relevant to the local context may be considered advantageous but are not explicitly required.

Additional Notes:
Pact is an equal opportunity employer and promotes diversity in its workforce. The organization does not discriminate based on race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity or expression, marital status, disability, genetic information, age, citizenship status, or any other protected classifications. The position is full-time, and Pact offers a comprehensive benefits package that may include healthcare, retirement plans, paid time off, disability and life insurance, learning and development opportunities, and wellness programs.