Senior Human Resources Associate

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. IOM's mission includes saving lives and protecting people on the move, driving solutions to displacement, and facilitating pathways for regular migration. The organization is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. IOM operates in numerous countries around the world, providing services and advice to governments and migrants alike, and aims to better harness the full potential of migration to strengthen its support to people on the move.

Job Overview:
The Senior Human Resources Associate will be responsible for managing HR functions in Amman, Jordan, under the supervision of the Head of RM in OPT and the Senior HR Officer. This role involves evaluating staffing needs, coordinating recruitment processes, and providing guidance to hiring managers. The associate will also carry out pre-employment activities, manage the organizational HR system, monitor attendance and leave administration, and handle a wide range of HR actions including documentation for separation and promotion. The position requires a proactive approach to identifying areas for improvement and providing inputs for new procedures. The Senior HR Associate will also participate in inter-agency HR working groups and provide guidance and training to junior staff, ensuring a collaborative and efficient HR environment.

Duties and Responsibilities:

• Participate in evaluating staffing needs and assist in coordinating recruitment processes, including drafting and posting Vacancy Notices, screening applications, and conducting interviews.
• Carry out pre-employment activities such as preparing Entry on Duty documentation and coordinating medical exams.
• Manage the HR system, ensuring data consistency and accuracy, and generate reports and personnel actions.
• Monitor attendance and leave administration, responding to inquiries and guiding staff on procedures.
• Handle HR actions including documentation for separation, classification, and disciplinary cases.
• Prepare and submit reports on personnel matters and maintain systematic archiving of HR documents.
• Ensure compliance with performance evaluation processes and provide technical guidance.
• Plan and coordinate HR events and training activities.
• Provide information to staff regarding their entitlements and responsibilities. 1
• Identify areas for improvement and assist in resolving sensitive cases. 1
• Participate in inter-agency HR working groups. 1
• Provide guidance and training to junior staff. 1
• Perform other relevant duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in human resources, Business Administration, Psychology, or a related field with four years of relevant professional experience, or a High School diploma with six years of relevant experience. Experience in administering employee benefits, end-to-end recruitment, and contract administration at a local level is essential. Familiarity with IOM operational policies and proficiency in Microsoft Office applications are required. Previous experience with ERP human resources software such as Oracle or SAP is a distinct advantage. Experience working with international humanitarian organizations or in a multi-cultural setting is also beneficial.

Educational Background:
A Bachelor’s degree in human resources, Business Administration, Psychology, or a related field is required. Accredited universities are those listed in the UNESCO World Higher Education Database. Alternatively, a High School diploma with six years of relevant experience is acceptable.

Experience:
The position requires four years of relevant professional experience for candidates with a Bachelor’s degree, or six years for those with a High School diploma. Experience should include administering employee benefits, entitlements, and recruitment processes at a local level. Familiarity with IOM operational policies and previous work experience in international humanitarian organizations is advantageous.

Languages:
Fluency in English is required, both oral and written. All IOM staff members must be fluent in one of the IOM's official languages (English, French, Spanish). Proficiency in additional languages will be evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The position is subject to funding confirmation and may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible for appointment in a similar position for 24 months. Appointment is contingent upon medical fitness certification, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct incompatible with the aims and objectives of the United Nations and IOM. The organization does not charge a fee at any stage of the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.