Associate Human Resources Officer

Job Posting Organization:
The Department of Operational Support (DOS) was established to provide comprehensive operational support and advisory services to various entities within the United Nations Secretariat. This includes departments, offices away from headquarters, peace operations, and regional commissions. The Division of Administration (DOA) located in New York is responsible for delivering administrative support functions such as human resources, budget, finance, and general administration, as well as facility management and commercial services to entities at the United Nations Headquarters. The DOA also extends its financial operational services to entities globally. The Common Administrative Platform, which includes the OneEO, the Financial Operations Service (including OnePayroll), and the Facilities and Commercial Activities Service, is part of this division. The One Executive Office (One EO) is currently transitioning as part of the UN80 reform initiative, which aims to consolidate common administrative functions across Secretariat entities into unified service platforms. This initiative began on January 1, 2026, and aims to enhance the efficiency and effectiveness of administrative services provided to New York-based Secretariat client entities, including human resources management, financial administration, travel, and general administrative support.

Job Overview:
The Associate Human Resources Officer will play a crucial role within the Common Administrative Platform at the United Nations Headquarters. This position involves providing comprehensive advice and support to managers and staff on various human resources-related matters. The officer will be responsible for staying updated on developments in human resources and will oversee recruitment and placement processes, including reviewing requests, signing job offers, and coordinating the onboarding of new staff. The role also includes preparing and presenting cases to appointment and promotion bodies, monitoring the work of Human Resources Assistants, and ensuring the smooth execution of all human resources administrative transactions. Additionally, the officer will administer and provide advice on salary and related benefits, travel entitlements, and the interpretation of policies, regulations, and rules. The position requires designing and conducting staff development and career support training, as well as contributing to data collection and analysis for informed decision-making and reporting.

Duties and Responsibilities:
The duties and responsibilities of the Associate Human Resources Officer include:

• Providing advice and support to managers and staff on human resources-related matters.
• Keeping abreast of developments in various areas of human resources.
• Reviewing requests for recruitment, signing job offers, and coordinating the onboarding of new staff.
• Preparing and presenting cases to appointment and promotion bodies.
• Serving as ex-officio in examinations boards.
• Monitoring the work of Human Resources Assistants in executing all human resources administrative transactions, including personnel actions, onboarding, separations, and contract processing.
• Administering and advising on salary and related benefits, travel, and entitlements.
• Providing guidance on the interpretation and application of policies, regulations, and rules.
• Determining and recommending benefits and entitlements based on contractual status. 1
• Approving certain entitlements in ERP systems. 1
• Reviewing and endorsing recommendations for onboarding entitlements. 1
• Designing and conducting staff development and career support training. 1
• Contributing to data collection and analysis, identifying trends, and providing insights through data visualization methods. 1
• Performing other duties as required.

Required Qualifications:
The required qualifications for the Associate Human Resources Officer position include:

• Knowledge of the main principles and building blocks of human resources management, particularly in relation to UN Staff Regulations and Rules.
• Demonstrated technical knowledge in developing e-staffing guidance materials.
• Ability to perform analysis, modeling, and interpretation of HR data to support decision-making.
• Strong planning and organizing skills, with the ability to develop clear goals and adjust priorities as needed.
• Client-oriented approach, with the ability to identify clients' needs and propose appropriate solutions.
• Excellent communication skills, both written and verbal, to effectively interact with various stakeholders.

Educational Background:
An advanced university degree (Master's degree or equivalent) in public or business administration, human resources management, or a related area is required for this position. Alternatively, a first-level university degree combined with two additional years of qualifying experience may be accepted in lieu of an advanced degree. Candidates with a first-level university degree and no experience may be considered if they have passed the Young Professionals Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE), or the General Service to Professional Examination (G to P).

Experience:
Candidates must have a minimum of two (2) years of progressively responsible experience in human resources management, administration of entitlements and benefits, conditions of service, and compensation or related areas. No experience is required for candidates who have passed the United Nations Young Professional Programme Examination (YPP), the United Nations National Competitive Recruitment Examination (NCRE), or the General Service to Professional Examination (G to P). Experience in administering complex staff entitlements within an Enterprise Resource Planning (ERP) system such as SAP (UMOJA) or an equivalent is required. Desirable experience includes performing HR administration within a Global Service Centre environment and using Client Relationship Management (CRM) systems. Familiarity with the application and interpretation of staff rules, procedures, and practices in the United Nations common system or similar international organizations is also desirable.

Languages:
The mandatory language for this position is English, which is required at UN Level II for reading, writing, listening, and speaking. French is considered a desirable language, also at UN Level I for reading, writing, listening, and speaking. Candidates are encouraged to consult the UN Language Framework for further details on language proficiency requirements.

Additional Notes:
The appointment or assignment for this position is for an initial period of one year, with the possibility of renewal subject to the availability of the post or funds, budgetary approval, or extension of the mandate. The United Nations Secretariat is committed to achieving gender balance and geographical diversity in its staff, and female candidates are strongly encouraged to apply. Individual contractors and consultants who have worked within the UN Secretariat in the last six months are ineligible to apply for professional and higher temporary or fixed-term positions. Candidates recruited through the young professionals programme who have not served for a minimum of two years in their initial assignment are also ineligible. The United Nations emphasizes the importance of securing the highest standards of efficiency, competence, and integrity in its recruitment process, and candidates with violations of international human rights law or other serious offenses may not be considered for employment. Reasonable accommodations may be provided for applicants with disabilities upon request.