Administrative Coordinator/Senior Administrative Coordinator

Job Posting Organization:
The International Monetary Fund (IMF) is a global organization established in 1944 with the mission to promote international monetary cooperation, facilitate sustainable economic growth, and reduce poverty around the world. The IMF has a diverse workforce of over 2,700 employees from various countries, working in more than 190 member countries. The organization plays a crucial role in providing financial assistance, policy advice, and technical assistance to its member countries, helping them achieve macroeconomic stability and sustainable growth.

Job Overview:
The coordinator" style="border-bottom: 1px dotted #007bff !important;">Administrative Coordinator/Senior Administrative Coordinator position within the Middle East and Central Asia Department (MCD) is a critical role that involves leading the administrative and organizational functions of Division C. This division focuses on five countries: Djibouti, Egypt, Somalia, Sudan, and Yemen, which are characterized by a mix of program/surveillance and emerging market/low-income countries (EM/LIC/FCS). The selected candidate will be responsible for ensuring the smooth operation of administrative processes, managing workflows, and supporting the division's staff under the guidance of the Division Chief and Deputy Division Chief. The role requires a proactive approach to managing a busy work agenda, prioritizing tasks, and ensuring that deadlines are met. Additionally, the candidate will assist in the preparation of country-related documents and briefs, organize meetings and events, manage travel arrangements, and provide mentorship to junior staff, fostering a collaborative work environment.

Duties and Responsibilities:
The duties and responsibilities of the Administrative Coordinator/Senior Administrative Coordinator include:

• Workflow Management: Leading the administrative processes within the division, monitoring the work agenda, action items, and shifting priorities to ensure deadlines are met.
• Document Management: Assisting with the preparation of country-related documents, briefs, and memos, ensuring adherence to IMF style and formatting guidelines, and transmitting documents for review by departments, management, and the board.
• Meeting and Events: Organizing meetings, seminars, workshops, and conferences, including planning, material production, scheduling, logistical arrangements, and liaising with participants and speakers.
• Logistical Support: Managing travel arrangements for division members and handling expense reports.
• Coaching Junior Staff: Providing mentorship and guidance to junior staff within the division, fostering a collaborative and supportive work environment.
• Department-Wide Initiatives: Occasionally contributing to and supporting department-wide initiatives as needed.

Required Qualifications:
To be successful in this role, candidates must possess the following qualifications:

• Education and Professional Experience: A high school diploma or equivalent is required, supplemented by a minimum of six years of relevant experience, including at least two years in a lead capacity.
• Technical Proficiency: Proficiency in Microsoft Word, Excel, Microsoft Teams, and various software applications is essential. Familiarity with PeopleSoft, DARTS, TIMS, Nexus, CRS, and Fund practices and procedures is preferred.
• Administrative Skills: Strong administrative, technological, and organizational capabilities are necessary, along with the ability to work accurately under pressure, multitask, and train junior staff.

Educational Background:
The educational background required for this position includes the completion of a high school diploma or equivalent. Additional educational qualifications or certifications related to administration or management may be beneficial but are not explicitly required.

Experience:
Candidates should have a minimum of six years of relevant experience in administrative roles, with at least two years in a lead capacity. This experience should demonstrate the ability to manage workflows, coordinate events, and provide support to senior staff effectively.

Languages:
While the job description does not specify mandatory languages, proficiency in English is essential given the international nature of the IMF. Knowledge of additional languages relevant to the Middle East and Central Asia region may be considered an asset but is not explicitly required.

Additional Notes:
The position is based in Washington DC, and only candidates currently residing in the Washington DC metro area will be considered. The selected candidate will maintain their open-ended status if they are a regular staff member. If the selected candidate is a contractual employee, they will be offered a Term staff appointment. Staff members on a term appointment may receive an extension provided their current term has not already been extended. Candidates must have passed the IMF Office Assistant Exam to be considered for this position. The IMF is committed to diversity and inclusion in its hiring practices and welcomes requests for reasonable accommodations for disabilities during the selection process.