Regional Office Administrative and Resource Analyst

Job Posting Organization:
The International Fund for Agricultural Development (IFAD) is a specialized agency of the United Nations established to eradicate rural poverty and hunger. IFAD was founded in 1977 and has since been dedicated to investing in rural people by financing programs and projects that enhance agricultural productivity and increase rural incomes. The organization advocates for policies that contribute to rural transformation at local, national, and international levels. IFAD operates in multiple countries, focusing on rural development and poverty alleviation, and employs a diverse workforce committed to its mission.

Job Overview:
The Regional Office Administration and Resource Analyst (ROR) plays a crucial role in managing the administrative activities of the Regional Office (RO) and ensuring efficient workflows at the divisional level. This position involves overseeing business support, resource management, and planning to enhance the operational efficiency of the division. The ROR is responsible for executing and managing processes and transactions with a focus on high-quality work, which is essential for the smooth functioning of the division, IFAD Country Offices (ICOs), and Multi-country Offices (MCOs). The incumbent will provide technical guidance and support to various administrative staff within the region, ensuring consistency and synergy in administrative and program-related matters. The role requires collaboration with IFAD headquarters to collate information and data effectively.

Duties and Responsibilities:
The duties and responsibilities of the Regional Office Administration and Resource Analyst include:

• Resource Management and Planning: Efficiently handle financial and non-financial resources for divisional staff, consolidate and monitor divisional budgets, analyze financial discrepancies, and provide training on budget monitoring.
• Monitoring of Divisional Outputs and Activities: Ensure timely submissions of reports and adherence to corporate standards, manage consultancy contracts, and coordinate with colleagues for consistency and efficiency.
• Regional Office Administration and Business Support: Support the Regional Director in managing workflow, prepare concise information packs, and maintain office filing systems.
• Divisional Communications and Information Management: Manage communication and workflow to ensure effective office operations.
• Managerial Functions: Uphold integrity and transparency in the use of IFAD resources and supervise administrative staff as needed.

Required Qualifications:
Candidates must possess an advanced university degree in accounting, business administration, development, economics, finance, international relations, or a related field from an accredited institution. Additionally, they should have a strong understanding of budgeting, resource management, and adherence to established procedures. The ability to analyze and synthesize information effectively is also essential.

Educational Background:
An advanced university degree from an accredited institution in a relevant field such as accounting, business administration, development, economics, finance, or international relations is required. This educational background is crucial for understanding the complexities of resource management and administrative functions within the organization.

Experience:
A minimum of two years of progressively responsible and relevant professional experience in UN agencies, development institutions, government service, or other relevant organizations is required. Candidates should have qualifying work experience in project/program analysis, resource planning, budgeting, and office administration, which will enable them to effectively manage the responsibilities of the position.

Languages:
Proficiency in English and Spanish is required, with a level of 4 (Excellent) in both languages. Knowledge of French or Arabic is considered desirable, as it may enhance communication with diverse stakeholders and partners.

Additional Notes:
This position is categorized under the National Professional Officer (NPO) category, meaning applicants must be nationals of Panama. IFAD staff members are international civil servants and may be required to relocate as per the organization's strategic priorities. The role is full-time, and candidates may be subject to a written test, presentation, and interviews as part of the selection process. IFAD is committed to diversity and inclusion and does not discriminate based on various factors, including ethnicity, gender, or disability. The organization also emphasizes the importance of ethical conduct and has policies in place to prevent harassment and exploitation.