WIPO Assistant

Job Posting Organization:
The World Intellectual Property Organization (WIPO) is a specialized agency of the United Nations that was established in 196

• Its mission is to promote the protection of intellectual property (IP) worldwide through cooperation among states and in collaboration with international organizations. WIPO has a diverse workforce of over 1,000 employees and operates in 192 member states, making it a global leader in the field of intellectual property. The organization focuses on creating a balanced and accessible international IP system that fosters innovation and creativity for the benefit of all.

Job Overview:
The WIPO Assistant position is situated within the IP for Business Division (IPBD) of the IP and Innovation Ecosystems Sector. The primary function of this role is to provide comprehensive administrative, logistical, research, and information management support to ensure the effective delivery of the Division's mandate. The assistant will play a crucial role in coordinating activities, meetings, communications, and overall office operations. This position requires a proactive approach to managing tasks and responsibilities, ensuring that the Division's objectives are met efficiently and effectively. The incumbent will work closely with the Secretary of the Division and will be expected to contribute to the development of innovative solutions that enhance the Division's operations.

Duties and Responsibilities:
The incumbent will be responsible for a variety of tasks, including but not limited to: typing standard correspondence and formatting various documents such as reports and presentations, proofreading for accuracy and adherence to corporate standards, and preparing documents for internet publication. The assistant will provide logistical support for meetings organized by the Division, which includes booking tickets, ensuring security" style="border-bottom: 1px dotted #007bff !important;">security clearances, and preparing electronic authorizations. Additionally, the role involves conducting background research on relevant issues, providing editorial support, and summarizing key points for presentations. The assistant will also be tasked with calculating standard cost estimates for various needs, maintaining office files and reference systems, sorting and processing incoming mail, and providing general support for staff needs. The role requires a high level of organization and attention to detail to ensure that all tasks are completed accurately and on time.

Required Qualifications:
Candidates must have completed secondary education and possess at least three years of general office support experience. Experience with an Enterprise Resource Planning (ERP) system is desirable. Essential qualifications include excellent writing skills at an editorial level, the ability to work within established rules and procedures, and the capability to prioritize work assignments effectively. The candidate should also demonstrate proficiency in digital tools and online collaboration platforms, as well as a commitment to continuous learning and adaptation to emerging technologies. Strong communication and interpersonal skills are essential for maintaining effective partnerships in a multicultural environment.

Educational Background:
The minimum educational requirement for this position is the completion of secondary education. Candidates are expected to have a solid foundation in administrative practices and procedures, which is critical for the successful execution of the duties associated with this role.

Experience:
The position requires a minimum of three years of general office support experience. This experience should ideally include a variety of administrative tasks that demonstrate the candidate's ability to manage office operations effectively. Experience with ERP systems is considered an asset, as it indicates familiarity with organizational processes and resource management.

Languages:
The essential language requirement for this position is excellent knowledge of written and spoken English. Knowledge of other official UN languages is desirable, as it may enhance communication and collaboration within the organization and with international partners.

Additional Notes:
This position is classified under the General Service category, which is subject to local recruitment. Candidates must be residents of Switzerland or within reasonable commuting distance of the headquarters in Geneva. The appointment is temporary and may be renewable, depending on the organization's needs and budget availability, with a maximum cumulative length of two years. The monthly salary for this position is 6,061 CHF, net of tax. WIPO encourages applications from qualified women and nationals from unrepresented Member States and underrepresented geographical regions. The organization reserves the right to appoint at a lower grade than advertised. Candidates should be aware that any misrepresentation during the application process may lead to disqualification or termination of employment.