Administrative Assistant (Multiple Positions)

Job Posting Organization:
The Asian Development Bank (ADB) is a leading multilateral development bank that was established in 196

• Its mission is to alleviate poverty and promote sustainable development in the Asia-Pacific region. ADB is headquartered in Manila, Philippines, and is owned by 69 members, with 50 of them from the region. The organization focuses on supporting inclusive, resilient, and sustainable growth across Asia and the Pacific, working collaboratively with its members and partners to address complex challenges. ADB employs innovative financial tools and strategic partnerships to transform lives, build quality infrastructure, and safeguard the planet. The organization is committed to creating an inclusive work environment and encourages applications from all qualified candidates, regardless of their background.

Job Overview:
The Administrative Assistant position is part of the Talent Management Division (BPTM) within the Budget, People, and Management Systems Department (BPMSD) at ADB. This role is designed to provide essential administrative and operational support to various units within ADB. The position serves as an entry point for many staff members who aspire to build long-term careers within the organization. As an Administrative Assistant, you will be responsible for managing correspondence, coordinating schedules, organizing meetings and travel, maintaining databases, and supporting knowledge sharing initiatives. Over time, you will be expected to provide direct support to core business areas such as project processing, finance, economic research, human resources, procurement, or publications. The role is structured as a three-year appointment, during which you will have the opportunity to broaden your skills and seek a budgeted position within ADB. If you do not secure a position by the end of the three years, your appointment will conclude at that time.

Duties and Responsibilities:
As an Administrative Assistant, your duties will include: drafting and coordinating routine correspondence using approved ADB templates, ensuring timely distribution and follow-up; coordinating supervisors' schedules and travel arrangements, including visa processing and logistics; maintaining office filing systems and records in accordance with ADB's knowledge management framework; assisting in project processing, editing publications, basic accounting, HR administration, procurement, and research; collecting, compiling, and organizing data to prepare reports and dashboards; and performing other duties as assigned in your workplan. You will also be expected to manage competing priorities, coordinate across teams, and work with diverse stakeholders while exercising sound judgment in your responsibilities.

Required Qualifications:
To qualify for this position, you will need a Bachelor's degree in Business Administration, Psychology, Accounting, Human Resources, Public Administration, Social Sciences, or any related field. Additionally, you should have at least 5 years of relevant experience in administrative roles, preferably in industries related to ADB such as banking, international organizations, or government agencies. You must demonstrate excellent administrative and organizational skills, attention to detail, and the ability to manage competing priorities effectively. Experience in supporting projects or operational functions relevant to ADB is essential, along with the ability to draft and edit correspondence and reports accurately. Strong communication skills in English, both oral and written, are mandatory.

Educational Background:
The educational background required for this position includes a Bachelor's degree in fields such as Business Administration, Psychology, Accounting, Human Resources, Public Administration, Social Sciences, or any related area. This educational foundation is essential to ensure that candidates possess the necessary knowledge and skills to perform the administrative functions effectively within ADB's operational framework.

Experience:
Candidates should have a minimum of 5 years of relevant experience in administrative roles. This experience should ideally be in sectors that align with ADB's mission, such as banking, international organizations, or government agencies. The ability to support projects and initiatives, manage competing priorities, and coordinate across teams is crucial for success in this role.

Languages:
Proficiency in English is mandatory, with excellent oral and written communication skills required for effective correspondence and documentation. While English is the primary language of communication, knowledge of additional languages may be considered an asset but is not mandatory for this position.

Additional Notes:
This is a fixed-term appointment for up to 3 years, with no options for renewal. The appointment will automatically expire upon completion of the fixed-term period without prior notice. Multiple positions at various grades may be filled from this opening. ADB offers a competitive salary and a comprehensive benefits package, including retirement plans, medical and health benefits, paid leave (including parental leave), life and other insurance plans, and opportunities for staff development. The organization is committed to hiring nationals of its 69 member countries and encourages applications from all qualified candidates, particularly women.