Contracts Officer (Reserve list)

Job Posting Organization:
The European Space Agency (ESA) is an intergovernmental organization dedicated to the exploration of space. Established in 1975, ESA has grown to include 22 member states and employs over 2,200 staff members. The agency operates across multiple countries in Europe and collaborates with various international partners. ESA's mission is to shape the development of Europe's space capability and ensure that investment in space continues to deliver benefits to the citizens of Europe and the world. The agency is involved in a wide range of activities, including Earth observation, human spaceflight, and satellite navigation, and is committed to advancing scientific knowledge and technological innovation in the field of space exploration.

Job Overview:
The Contracts Officer position is part of a Reserve list recruitment process initiated by ESA to address the ongoing demand for skilled professionals in the field of contracts management. This role is crucial for supporting ESA's ambitious space projects and programs. As a Contracts Officer, you will be responsible for managing procurement activities autonomously, working closely with various technical services to ensure compliance with procurement regulations and policies. The position offers a unique opportunity to be part of ESA's dynamic environment, where you will contribute to the successful execution of contracts that support cutting-edge space missions. Your role will involve preparing procurement documentation, coordinating tender processes, and ensuring that all activities align with ESA's strategic objectives. You will also play a key role in fostering relationships with project managers and stakeholders, providing guidance on procurement matters, and ensuring that contracts are executed efficiently and effectively.

Duties and Responsibilities:
As a Contracts Officer, your duties will include: preparing procurement and contract documentation in collaboration with technical services; organizing and coordinating all stages of procurement, including issuing invitations to tender and evaluating proposals; ensuring compliance with key performance indicators (KPIs) and innovating procurement processes; providing guidance on legal and industrial policy measures; ensuring stakeholders understand ESA's procurement processes; monitoring contract performance and negotiating amendments; addressing administrative, contractual, legal, and industrial matters; and building trust with project managers and technical officers by advising on procurement-related issues. Your responsibilities will be tailored based on the specific needs of the projects you support, and you will be expected to maintain a high level of professionalism and integrity throughout the procurement process.

Required Qualifications:
To qualify for the Contracts Officer position, candidates must possess a master's degree or equivalent qualification in law or economics. Additionally, candidates should have completed advanced studies with a specialization in public contract law. A minimum of six years of relevant professional experience in contracts and/or public procurement is required, preferably gained in a public administration setting, international organization, business, or specialized law firm. Candidates must demonstrate excellent communication skills, both oral and written, and possess a customer-focused approach with sound judgment in problem-solving. Discretion, integrity, and the ability to work collaboratively with international actors are essential. Candidates should also exhibit operational efficiency, excellent planning and organizational skills, and the ability to manage multiple tasks effectively in a fast-paced environment.

Educational Background:
Candidates must hold a master's degree or equivalent qualification in law or economics. Advanced studies with a specialization in public contract law are highly desirable. This educational background is essential for understanding the complexities of contract law and procurement processes, which are critical to the role of a Contracts Officer at ESA.

Experience:
Candidates should have at least six years of relevant professional experience in contracts and/or public procurement. This experience should ideally be gained in a public administration setting, an international organization, a business, or a specialized law firm. The level of experience required emphasizes the need for candidates to have a deep understanding of procurement processes and the ability to navigate complex contractual situations effectively.

Languages:
The working languages of ESA are English and French. A good knowledge of one of these languages is mandatory for the position. Additionally, knowledge of another Member State language would be considered an asset, enhancing the candidate's ability to communicate effectively in a diverse international environment.

Additional Notes:
This position is part of a Reserve list recruitment process, meaning that candidates who are selected will be placed on a list for potential future appointments over a period of 24 months. While being on the Reserve list does not guarantee recruitment, it positions candidates as valuable resources for filling ESA's future vacancies. The role is based in Darmstadt, Germany, and candidates must be nationals of one of the specified Member States. The recruitment process may include selection tests, and successful candidates will undergo basic screening before appointment. ESA is committed to diversity, equity, and inclusiveness in its workforce and welcomes applications from all qualified candidates.