Transport and Logistics Assistant

Job Posting Organization:
The OSCE Mission to Moldova is part of the Organization for security" style="border-bottom: 1px dotted #007bff !important;">Security and Co-operation in Europe (OSCE), which was established to promote peace, stability, and democracy in the region. The mission operates in Moldova, providing support through various programs and operational activities aimed at enhancing the country's governance and security. The OSCE Mission to Moldova has a diverse team of professionals dedicated to implementing the organization's mandate effectively. The Fund Administration Unit (FAU) within the mission plays a crucial role in ensuring that administrative, procurement, logistics, and transportation services are efficiently managed to support the mission's activities. The OSCE is committed to fostering an inclusive work environment and values diversity among its employees, encouraging individuals from various backgrounds to contribute to its objectives.

Job Overview:
The Transport and Logistics Assistant is a vital role within the OSCE Mission to Moldova, specifically situated in the Fund Administration Unit (FAU). This position is responsible for the daily coordination of transportation and logistics services that are essential for the smooth operation of the mission. The incumbent will report directly to the National Procurement and Materials Management Officer (NPMMO) and will work under the guidance of the Chief of Fund Administration (CFA). The role encompasses a wide range of responsibilities, including fleet management, vehicle maintenance, transport scheduling, and logistical support arrangements. The assistant will ensure that all transport services are provided in a timely, safe, and efficient manner, contributing significantly to the overall effectiveness of the mission's operations. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks simultaneously while maintaining high standards of service delivery.

Duties and Responsibilities:
The Transport and Logistics Assistant will be tasked with coordinating the day-to-day transport operations of the mission, which includes assigning vehicles and coordinating with mission drivers to ensure that transport services are delivered efficiently and safely. The assistant will also be responsible for ensuring the operational readiness and safety of the mission's vehicle fleet, which involves conducting vehicle inspections, overseeing maintenance and repairs, and ensuring that all vehicles are equipped with the necessary accessories. Additionally, the assistant will maintain accurate fleet-related administration, including documentation and data records related to vehicle registration, insurance, and utilization. The role also involves supporting the implementation of OSCE transport policies and safety requirements, administering transport-related incidents, and contributing to fleet and resource planning. The assistant will provide logistical support for mission activities and liaise with various stakeholders, including service providers and relevant authorities, to ensure that all operational needs are met.

Required Qualifications:
Candidates for the Transport and Logistics Assistant position must possess completed secondary education, supplemented by a valid driving license (minimum categories B and C). Specialized training in mechanics, fleet management, transport, or logistics management is considered an asset. A minimum of four years of relevant experience in transportation, logistics, fleet management, or related administrative support functions is required. A university degree in a relevant field may substitute for up to two years of working experience. Candidates should have experience in coordinating transportation services, vehicle maintenance activities, and logistics support, as well as the ability to drive and handle 4x4 vehicles. Strong communication skills in English, along with knowledge of Romanian and Russian, are mandatory. Proficiency in Microsoft Office applications and electronic fleet management systems is essential, as is the ability to analyze operational data and maintain accurate records.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent (GED). Candidates with additional qualifications in logistics, transport management, or related fields will be viewed favorably. Specialized training or certifications in fleet management or mechanics can enhance a candidate's profile and are considered beneficial for this role.

Experience:
The position requires at least four years of relevant experience in transportation, logistics, fleet management, or related administrative support functions. Candidates with a university degree in a relevant field may have up to two years of their experience requirement waived. Experience in coordinating transportation services, managing vehicle maintenance, and providing logistical support is essential for success in this role.

Languages:
Proficiency in English is mandatory, with good spoken and written communication skills required. Knowledge of Romanian and Russian is also necessary, as these languages are commonly used within the OSCE Mission to Moldova. Candidates who are fluent in additional languages may have an advantage in the selection process.

Additional Notes:
The position is a full-time contracted role at the G4 level within the OSCE Mission to Moldova. The monthly remuneration is EUR 948.16, subject to social security deductions, and OSCE salaries are exempt from taxation in Moldova. Social benefits include participation in the Cigna medical insurance scheme and the OSCE Provident Fund. Appointments are typically made at Step 1 of the OSCE salary scale, with the possibility of starting at Step 3 in exceptional cases based on relevant experience or previous remuneration. The OSCE is committed to diversity and inclusion and encourages qualified candidates from all backgrounds to apply. The organization does not reimburse expenses related to the application process, and candidates should be aware that appointments are subject to medical clearance. The mandatory retirement age for contracted positions is 65 years.