Project Assistant

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, focusing on various aspects of migration and humanitarian assistance.

Job Overview:
The Project Assistant will work under the overall supervision of the Chief of Mission and the Programme Officer (Peace and Recovery), and directly under the National Reintegration and Reconciliation Officer. The primary function of this role is to support the implementation of projects and activities within IOM Ukraine’s Transition and Recovery Unit. The Project Assistant will assist in the overall implementation of the Transition and Recovery Unit’s efforts, which includes supporting project specialists in regular reporting, correspondence, and community outreach. The role also involves assisting in the procurement of goods and services, managing budget-related information, and maintaining close cooperation with other units. The Project Assistant will be responsible for organizing project logistics and activities, participating in meetings and conferences, and providing translation and interpretation services as needed. This position requires a proactive approach to support the visibility of the program and respond to information requests.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include:

• Supporting the implementation of projects and activities within the Transition and Recovery Unit.
• Assisting project specialists in regular reporting, including internal and external reports, briefing notes, and presentations.
• Liaising with communities and assisting in contracting partners.
• Supporting procurement processes for goods and services.
• Managing budget-related information and maintaining accurate records.
• Organizing project logistics and activities, including meetings, training sessions, and events.
• Participating in meetings and conferences, taking notes, and coordinating with local authorities and stakeholders.
• Drafting official and unofficial correspondence in English and Ukrainian.
• Providing informal interpretation and written translation when necessary. 1
• Undertaking duty travel within Ukraine as needed. 1
• Performing any other duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Project Assistant position include:

• A high school diploma or equivalent with at least four years of relevant work experience; OR a Bachelor’s degree in public administration, law, political science, international relations, or a related field from an accredited institution with two years of relevant professional experience.
• Experience working with authorities and civil society.
• Experience with organizational and administrative duties.
• Fieldwork experience is preferred.
• Experience in community participation and cohesion is advantageous.
• Experience working with internally displaced persons (IDPs), refugees, or vulnerable populations is a plus.
• Experience in project implementation is required.
• Knowledge of emergency and recovery response issues in Ukraine is an asset.

Educational Background:
Candidates must possess a high school diploma or equivalent, or a Bachelor’s degree in a relevant field such as public administration, law, political science, or international relations from an accredited academic institution. The educational background should align with the responsibilities of the position and demonstrate a foundational understanding of migration and humanitarian issues.

Experience:
The position requires a minimum of two years of relevant professional experience for candidates with a Bachelor’s degree, or four years of relevant work experience for those with a high school diploma. Experience should include working with authorities and civil society, organizational and administrative duties, and fieldwork. Familiarity with community participation, project implementation, and working with vulnerable populations is highly desirable.

Languages:
Fluency in English and Ukrainian is mandatory for this position, both oral and written. Proficiency in Russian is also beneficial. All IOM staff members are required to be fluent in one of the IOM's official languages (English, French, Spanish), and language proficiency will be evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The position is subject to funding confirmation, and only shortlisted candidates will be contacted. The selection process may be used to fill similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for 24 months. Appointment is contingent upon medical fitness certification, accreditation, residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy regarding conduct incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, and discrimination. IOM does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.