Senior Finance Associate – AP Invoice Processing

Job Posting Organization:
The International Organization for Migration (IOM) is an intergovernmental organization established in 1951, dedicated to promoting humane and orderly migration for the benefit of all. With over 173 member states and offices in more than 100 countries, IOM works to ensure that migration is safe, orderly, and dignified. The organization focuses on various aspects of migration, including humanitarian assistance, development, and policy advocacy, and aims to provide support to migrants and communities affected by migration. IOM's mission is to help ensure that migration benefits both migrants and society as a whole, and it operates under the principles of respect for human rights and the dignity of all individuals.

Job Overview:
The Senior Finance Associate – AP Invoice Processing plays a crucial role in the financial operations of IOM by managing accounts payable (AP) invoice processing across various regions and missions. This position requires specialized assistance in reviewing and processing AP invoices, ensuring compliance with IOM policies and donor requirements, and resolving complex invoice processing issues. The successful candidate will be responsible for providing technical guidance to AP processing staff and Third-Party Contractors (TPCs), maintaining internal controls, and supporting continuous improvement initiatives within the accounts payable processes. The role demands a high level of attention to detail, analytical skills, and the ability to work collaboratively with various stakeholders to ensure timely and accurate processing of invoices.

Duties and Responsibilities:
The Senior Finance Associate will coordinate and monitor AP invoice processing activities across assigned regions and missions. Key responsibilities include performing second-level reviews and validations of AP transactions, ensuring that claims are valid and that all necessary supporting documents are attached and compliant with IOM policies. The associate will resolve invoice holds, matching exceptions, and tax discrepancies, and will coordinate the timely resolution of outstanding AP issues to avoid payment delays. Additionally, the role involves reviewing and approving Daily Time Records (DTRs) of TPCs, providing technical guidance and training to AP processing staff, and monitoring workload and performance across the AP invoice processing team. The associate will act as a focal point for mission queries related to the GSSC AP process and will support knowledge sharing and continuous process improvement initiatives. Furthermore, the role includes monitoring compliance with financial regulations and internal controls, supporting audit requests, and identifying efficiency opportunities for invoice processing improvements.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Accounting, Finance, or a related field from an accredited institution, along with four years of relevant professional experience. Alternatively, a High School diploma with six years of relevant experience is acceptable. A Certified Public Accountant (CPA) designation or equivalent is considered an advantage. Candidates should have a strong understanding of financial management principles, experience with Oracle or other ERP systems, and familiarity with the UN system or international environments. Experience in conducting training and preparing presentation materials is also beneficial.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Accounting, Finance, or a related field from an accredited academic institution. Accredited universities are those listed in the UNESCO World Higher Education Database. A High School diploma is acceptable if accompanied by six years of relevant professional experience. A CPA or equivalent certification is advantageous and may enhance a candidate's qualifications for the role.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience in accounting and financial management. Experience should include familiarity with generally accepted accounting principles and internal controls. Proficiency in using Oracle or other enterprise resource planning (ERP) systems, particularly in finance, is an advantage. Additionally, experience working within the UN system or in an international/multicultural environment is preferred. Candidates should also have experience in conducting training sessions and coaching team members.

Languages:
Proficiency in English is mandatory for this position, as it is the primary language of communication within IOM. Knowledge of additional languages, particularly those relevant to the regions served by IOM, is considered a valuable asset and may enhance a candidate's competitiveness for the role.

Additional Notes:
The position is subject to funding confirmation and may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. The appointment will be contingent upon certification of medical fitness, accreditation, and compliance with residency or visa requirements. IOM maintains a zero-tolerance policy regarding conduct that is incompatible with its objectives, including discrimination and harassment. The organization does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.