Project Associate – Reporting

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and has since been a key player in the field of international migration. With a mission to promote humane and orderly migration for the benefit of all, IOM operates in over 100 countries, employing thousands of staff members dedicated to addressing the challenges of migration. The organization focuses on various aspects of migration, including resettlement, integration, and the protection of migrants' rights. IOM's work is guided by its core values of inclusion, integrity, professionalism, courage, and empathy, ensuring that it remains committed to serving vulnerable populations and fostering international cooperation on migration issues.

Job Overview:
The Project Associate – Reporting position is integral to the Australian Cultural Orientation Programme (AUSCO) within IOM. This role involves supporting the monitoring and reporting activities of the programme, which aims to equip migrants with essential knowledge and skills for successful integration into their new communities. The incumbent will be responsible for compiling and verifying programme data, preparing statistical and narrative reports, and coordinating information requests from various stakeholders. The position requires close collaboration with programme staff, country offices, and implementing partners to ensure timely and accurate reporting outputs. The Project Associate will also contribute to knowledge management by maintaining central repositories of programme documentation and ensuring compliance with IOM's reporting requirements and standards.

Duties and Responsibilities:

• Assist in the implementation and monitoring of programme reporting activities, maintaining accurate programme records and information management systems.
• Compile, verify, and reconcile participant training data from delivery locations, ensuring accuracy and timely processing within reporting systems.
• Produce routine statistical reports, dashboards, and performance tracking tools, identifying discrepancies for review.
• Support the preparation of contractual, donor, and management reports, consolidating narrative and statistical inputs.
• Facilitate knowledge management by contributing to central repositories of programme documentation and ensuring version control.
• Coordinate information requests from various stakeholders, supporting timely collection and dissemination of programme information.
• Monitor reporting calendars and deadlines, liaising with programme staff to ensure timely submission of reports.
• Provide administrative and technical support related to reporting and programme monitoring activities.
• Maintain confidentiality and integrity of programme data in accordance with IOM policies. 1
• Uphold RMM Protection Mainstreaming Minimum Standards in all duties and interactions. 1
• Perform other relevant duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Political Science, Social Sciences, Business Administration, Refugee and Migration Studies, International Relations, Law, or a related field from an accredited institution, along with three years of relevant professional experience. Alternatively, a High School diploma with five years of relevant experience is acceptable. Experience in data management, reporting, and working with migrants or international organizations is preferred. Candidates should also be able to obtain and maintain an AGSVA Baseline security" style="border-bottom: 1px dotted #007bff !important;">security-clearance" style="border-bottom: 1px dotted #007bff !important;">security clearance.

Educational Background:
A Bachelor’s degree in a relevant field such as Political Science, Social Sciences, Business Administration, Refugee and Migration Studies, International Relations, or Law is required. Accredited institutions are those listed in the World Higher Education Database (WHED) Portal. A High School diploma is acceptable if accompanied by five years of relevant professional experience.

Experience:
The position requires experience in data management, reporting, and information management. Experience working with migrants, civil society, or government entities is advantageous. Prior experience with IOM, a UN agency, or another international organization is also beneficial. Candidates must be able to obtain and maintain an AGSVA Baseline security clearance, which is a prerequisite for this role.

Languages:
Fluency in English is mandatory for this position, both oral and written. All IOM staff members are required to be fluent in one of the organization's official languages, which include English, French, and Spanish. Proficiency in additional languages may be evaluated during the selection process, which could include written and/or oral assessments.

Additional Notes:
The position is subject to local recruitment, meaning only candidates with a valid residence and work permit for Australia will be considered. The appointment will depend on the candidate's medical fitness, verification of residency, visa, and government authorizations. IOM has a zero-tolerance policy regarding conduct that contradicts its objectives, including sexual exploitation and abuse, harassment, and discrimination. The organization does not charge any fees during the recruitment process and only accepts applications submitted through its online recruitment system. Late applications will not be accepted, and only shortlisted candidates will be contacted.