Logistics Coordinator

Job Posting Organization:
The Norwegian Refugee Council (NRC) is a global humanitarian organization established to assist people forced to flee their homes due to conflict and crises. NRC has been operational in the Central African Republic since 2014, focusing on providing essential services and support to vulnerable populations. The organization is committed to delivering high-quality aid and advocating for the rights of refugees and internally displaced persons. NRC operates in multiple countries, with a mission to save lives and rebuild futures through effective humanitarian responses. The organization emphasizes diversity, equity, and inclusion in its workforce, fostering a supportive culture and professional growth for its employees.

Job Overview:
The Logistics Coordinator position is based in Bouar and serves as the primary operational link for the logistics department in the western region of the Central African Republic. The role involves daily coordination of logistics functions, including procurement, warehouse management, fleet management, and asset management, while providing support to programs in the bases under its responsibility. The Logistics Coordinator will work under the technical supervision of the Logistics Manager based in Yaoundé, ensuring the implementation of NRC policies, procedures, and standards within their area of responsibility. This position is crucial for enhancing the capacity of logistics teams, ensuring compliance, and supporting humanitarian operations in a complex and volatile context. The Logistics Coordinator will also play a key role in the transition of NRC's operational model in the Central African Republic, adapting to the evolving needs of the organization and the communities it serves.

Duties and Responsibilities:

• Implement NRC systems and procedures in the area of intervention;
• Ensure adherence to NRC policies, manuals, guidelines, and donor requirements;
• Prepare and submit reports and analyses;
• Ensure proper archiving of all support documents;
• Provide technical support to managers and ensure that the logistics team is trained;
• Supervise and manage the logistics team;
• Ensure processes are transparent, cost-efficient, and in line with anti-corruption guidelines;
• Ensure personnel and materials/goods are transported safely and economically. Specific responsibilities include:
• Supervise technical and operational logistics functions in Bouar and the bases (Kaga Bandoro and Paoua) under their responsibility;
• Act as a technical reference for Logistics Officers and Assistants in various operational bases;
• Ensure proper application of the NRC Logistics Handbook, procurement procedures, fleet management, asset management, and warehouse management;
• Supervise and validate procurement processes according to delegated authority thresholds and donor requirements;
• Ensure quality of procurement files, market analyses, cost-benefit analyses, contracts, and logistics archives;
• Collaborate with program and support teams to monitor and update procurement plans;
• Oversee framework contracts, strategic suppliers, and service providers in the area;
• Supervise stock management and ensure accuracy of physical inventories and tracking systems;
• Control and monitor fleet management, fuel consumption, and preventive and corrective vehicle maintenance; 1
• Ensure proper management of NRC assets, including registration, tracking movements, and periodic inventories; 1
• Produce and analyze monthly logistics indicators and propose corrective actions when necessary; 1
• Conduct regular visits to bases to assess compliance of logistics operations and provide technical support to teams; 1
• Identify logistics risks, propose mitigation measures, and ensure follow-up; 1
• Participate in operational planning and inter-departmental coordination meetings; 1
• Maintain regular communication with the Logistics Manager in Yaoundé regarding operational challenges, risks, and priorities in the area; 1
• Contribute to the recruitment, training, evaluation, and capacity development of logistics teams; 1
• Support emergency responses and deployment operations in the area as required; 1
• Ensure compliance with logistics-related internal and external audits and implement corrective action plans.

Required Qualifications:
Minimum of a BAC+3 or 4 in Procurement and Supply Chain Management, Logistics and Transport, Business Administration, International Trade, Economics, or a relevant field; A minimum of 5 years of progressive professional experience in logistics and transport, supply chain management, procurement, or a related field; Any relevant professional certification is an asset; Experience as a logistics coordinator in a humanitarian or recovery context; Previous experience in complex and unstable contexts; Strong supervisory and team management skills; Good knowledge of computer tools and logistics management systems; Excellent command of French, both written and spoken; Proficiency in English is an asset.

Educational Background:
Candidates should possess a minimum educational qualification of BAC+3 or 4 in relevant fields such as Procurement and Supply Chain Management, Logistics and Transport, Business Administration, International Trade, or Economics. This educational background is essential to ensure that the candidate has the necessary theoretical knowledge and practical skills to effectively manage logistics operations in a humanitarian context.

Experience:
The position requires a minimum of 5 years of progressive professional experience in logistics, supply chain management, procurement, or related fields. Candidates should have experience working in complex and unstable environments, demonstrating the ability to adapt to challenging situations and manage logistics operations effectively. Experience in a humanitarian context is particularly valuable, as it provides insight into the unique challenges faced in delivering aid and support to vulnerable populations.

Languages:
Fluency in French is mandatory, as it is the primary language of communication within the organization and the region. Proficiency in English is considered an asset, as it may facilitate communication with international partners and stakeholders.

Additional Notes:
The position is a 12-month renewable contract, contingent on the availability of funds. The work location is Bouar, with approximately 70% of the time spent in field deployments. The salary is based on Grade 7, step 1 of the NRC CAR salary scale. This position is reserved for Central African nationals and foreign candidates with the legal right to work in the Central African Republic. NRC is committed to diversity and inclusion and adheres to the principle of equal opportunity. Female candidates are strongly encouraged to apply. The recruitment process is free of charge, and NRC will never request money during the recruitment process.