Asistente Administrativo(a) del Laboratorio de Biotecnología

Job Posting Organization:
CIMMYT, the International Maize and Wheat Improvement Center, is a pioneering international non-profit organization dedicated to solving today's problems for tomorrow. Established to improve the quantity, quality, and reliability of production systems for staple cereals such as maize, wheat, triticale, sorghum, millet, and associated crops, CIMMYT focuses on applied agricultural science, particularly in the Global South. The organization builds strong partnerships that contribute to improving the livelihoods and resilience of millions of resource-limited farmers while promoting a more productive, inclusive, and resilient food system within planetary boundaries. CIMMYT operates in multiple countries and employs a diverse workforce committed to agricultural innovation and sustainability.

Job Overview:
The position of Asistente Administrativo(a) del Laboratorio de Biotecnología at CIMMYT is designed for a dynamic, responsible, and results-oriented individual. The primary objective of this role is to support the daily operations of the laboratory through effective management of administrative tasks, organization of documentation, and assistance to technical staff in basic laboratory activities. The selected candidate will be responsible for document control related to quality management systems such as ETS (Excellence Through Stewardship) and PBI (Plant Breeding Innovation Management). Additionally, the role involves following up on seed transfer processes and collaborating in the reception and registration of samples, procurement of supplies, and ensuring compliance with laboratory safety standards. This position is based in El Batán, Texcoco, approximately 45 minutes from Mexico City, and requires a proactive approach to managing various administrative functions within the laboratory environment.

Duties and Responsibilities:
The duties and responsibilities of the Asistente Administrativo(a) include managing schedules, calendars, and organizing meetings for laboratory staff. The individual will monitor the laboratory's inventory in coordination with the Research Technician and request purchase orders from the administrative liaison as needed. Responsibilities also include executing and tracking seed transfer processes, both sending and receiving seeds with collaborators. The candidate will receive, register, and classify samples entering the laboratory, restock general laboratory supplies, maintain cleanliness in work areas, and ensure compliance with basic safety standards. Supervising sterilization processes in autoclaves required by the laboratory is also part of the role. The individual will maintain digital and physical filing systems for compliance records and documents, keep the master document control register for ETS and PBI updated, format, upload, and distribute approved documents, archive obsolete records to ensure information integrity, and follow up on document review dates to prevent expiration. Organizing files, evidence, and materials for audits, as well as following up on pending actions related to ETS and PBI, are also key responsibilities. The candidate may be assigned other related activities by their immediate supervisor.

Required Qualifications:
Candidates must possess a degree in Administration or a related field. Intermediate English proficiency is required, along with experience in administrative functions, document control, or laboratory support. Proficiency in Office software, particularly Excel, Word, and Outlook, is essential. The ideal candidate should demonstrate strong organizational skills and the ability to follow up on tasks with various departments and individuals. Attention to detail and order in managing documents and records is crucial. Desirable qualifications include knowledge of quality management systems or experience in audit preparation. A responsible, collaborative attitude and a commitment to compliance with procedures are also expected.

Educational Background:
A bachelor's degree in Administration or a related field is required for this position. This educational background provides the necessary foundation for understanding administrative processes and laboratory operations, which are critical for the role.

Experience:
The position requires prior experience in administrative functions, document control, or laboratory support. Candidates should have a proven track record of managing administrative tasks effectively and efficiently, demonstrating their ability to contribute positively to the laboratory's operations.

Languages:
The mandatory language for this position is Spanish, with intermediate proficiency in English being essential. Knowledge of additional languages may be considered an asset, enhancing communication within the diverse environment of CIMMYT.

Additional Notes:
CIMMYT offers an attractive compensation package and support for professional development. In addition to benefits mandated by Mexican law, the organization provides a Christmas bonus (40 days), vacation premium (56%), vacation days (15 days), grocery vouchers, and social security" style="border-bottom: 1px dotted #007bff !important;">security benefits (IMSS, SAR/Infonavit). Additional benefits include life insurance and funeral expenses coverage. Employees also enjoy amenities such as an employee cafeteria, gym, swimming pool, and soccer fields. Transportation is provided from Mexico City to Texcoco and back.