Project Assistant - Data and Analytics Unit

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners to promote humane and orderly migration for the benefit of all. IOM's mission includes saving lives and protecting people on the move, driving solutions to displacement, and facilitating pathways for regular migration. The organization provides services and advice to governments and migrants, and is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. IOM operates in numerous countries worldwide, engaging in various migration-related activities and initiatives.

Job Overview:
The Project Assistant will play a crucial role in supporting the implementation and monitoring of project activities within the Data and Analytics Unit. This position requires the incumbent to assist in various project-related tasks, including retrieving, compiling, summarizing, and presenting information and data on specific project topics. The Project Assistant will also be responsible for monitoring the project budget by verifying the availability of funds, obtaining necessary approvals, and updating budget-related information. Additionally, the role involves supporting the administrative coordination of project implementation, which includes liaising with diverse organizational units and external parties to initiate requests, obtain necessary clearances, and process administrative actions. The Project Assistant will draft status reports, identify shortfalls in delivery, and bring them to the attention of the supervisor. Other responsibilities include drafting correspondence, reports, briefing notes, graphics, statistical tables, presentations, and organizing meetings, workshops, and training sessions. The incumbent will also respond to general information requests and inquiries and maintain files and records, ensuring that all project documentation is organized and accessible.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include:

• Supporting the implementation and monitoring of project activities as directed by the supervisor.
• Retrieving, compiling, summarizing, and presenting information/data on specific project topics.
• Monitoring the project budget by verifying the availability of funds, obtaining necessary approvals, and updating budget-related information.
• Assisting in the administrative coordination of project implementation, including liaising with various organizational units and external parties.
• Drafting status reports and identifying shortfalls in delivery, bringing them to the attention of the supervisor.
• Preparing correspondence, reports, briefing notes, graphics, statistical tables, presentations, and other documentation as required.
• Organizing meetings, workshops, and training sessions to facilitate project activities.
• Responding to general information requests and inquiries from stakeholders.
• Setting up and maintaining files and records related to project activities. 1
• Performing other relevant duties as assigned by the supervisor.

Required Qualifications:
The required qualifications for the Project Assistant position include:

• A Bachelor’s degree in Administration, Business Management, or a related field from an accredited academic institution, along with two years of relevant professional experience; or a High School diploma with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations.
• Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups.
• Prior work experience with international humanitarian organizations, non-governmental organizations, or government institutions in a multi-cultural setting is considered an advantage.
• Excellent planning and organizational skills, with the ability to prioritize work, multi-task, and meet deadlines.
• Knowledge of financial, procurement, and general administrative procedures.
• Familiarity with PRIMA, SAP, and Oracle is a strong advantage.
• Strong computer literacy and proficiency in Microsoft Windows and MS Office applications, especially Excel.
• Strong interpersonal skills, flexibility, responsibility, and teamwork capabilities.

Educational Background:
The educational background required for the Project Assistant position includes a Bachelor’s degree in Administration, Business Management, or a related field from an accredited academic institution. Alternatively, candidates with a High School diploma and four years of relevant professional experience may also be considered. It is important that the educational qualifications are from accredited universities, as listed in the UNESCO World Higher Education Database.

Experience:
The level of experience needed for the Project Assistant position includes at least two years of relevant professional experience for candidates with a Bachelor’s degree, or four years for those with a High School diploma. Candidates should have experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is also essential. Additionally, prior work experience with international humanitarian organizations or in a multi-cultural setting is considered an advantage.

Languages:
For this position, fluency in English and one of the local languages spoken (Bosnian, Croatian, or Serbian) is required. All IOM staff members in all categories are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. Proficiency in the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Additional Notes:
The job posting does not specify a deadline date for applications, and it is important to note that any offer made to the candidate is subject to funding confirmation. The selection process may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Appointment will be subject to certification that the candidate is medically fit for appointment, as well as any residency or visa requirements and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process, and only duly completed applications submitted through the IOM e-Recruitment system will be accepted. Late applications will not be considered, and only shortlisted candidates will be contacted.