Senior Project Associate (Response Roster Only)

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM's mission is to promote humane and orderly migration for the benefit of all, saving lives and protecting people on the move. The organization drives solutions to displacement and facilitates pathways for regular migration while providing services and advice to governments and migrants. IOM is committed to fostering a respectful, inclusive, and supportive workplace where all employees can thrive professionally and feel valued. The organization operates in numerous countries worldwide, focusing on various aspects of migration and humanitarian response, and employs a diverse workforce to address the complexities of migration issues.

Job Overview:
The Senior Project Associate position is part of a call for applications aimed at establishing a roster of qualified candidates who may be mobilized to support the Mission’s surge staffing requirements during disasters, emergencies, and other humanitarian response operations. This role does not currently have a confirmed start date or immediate deployment opportunity associated with it. Candidates who apply acknowledge their interest in being considered for future emergency response assignments and are expected to maintain their availability should their services be required. The position involves assisting in the planning, coordination, implementation, and monitoring of emergency response activities, ensuring timely and effective delivery of humanitarian assistance in line with project objectives, humanitarian principles, and donor requirements. The role also includes compiling, analyzing, and presenting information and data on disaster impacts, humanitarian needs, response operations, and operational developments to support evidence-based decision-making and response planning.

Duties and Responsibilities:
The duties and responsibilities of the Senior Project Associate include assisting in the planning, coordination, implementation, and monitoring of emergency response activities. This involves ensuring timely and effective delivery of humanitarian assistance in accordance with project objectives, humanitarian principles, and donor requirements. The associate will compile, analyze, and present information and data on disaster impacts, humanitarian needs, response operations, and operational developments to support evidence-based decision-making and response planning. They will monitor project budget implementation and resource utilization, identifying funding gaps and proposing adjustments to support efficient and accountable emergency response operations. The role requires serving as the focal point for administrative and operational coordination of emergency response activities, liaising with internal units and external stakeholders to facilitate procurement, logistics, deployments, clearances, and other operational requirements. The associate will prepare situation reports, implementation updates, and progress reports, identifying operational challenges and delivery gaps, escalating critical issues to the supervisor, and recommending corrective actions to improve response effectiveness. Additionally, they will draft correspondence, briefing notes, donor reports, presentations, maps, dashboards, statistical tables, and other operational documentation to support coordination, reporting, and decision-making during emergency response operations. Organizing and supporting coordination meetings, simulations, trainings, and capacity-building activities for government counterparts, humanitarian partners, and response personnel on emergency preparedness, response, and recovery is also part of the role. The associate will respond to complex operational information requests, maintain project records, and ensure accurate documentation of emergency response activities, beneficiary data, and operational outputs. Participation in inter-agency coordination mechanisms and technical working groups is expected, maintaining effective collaboration with government agencies, local authorities, UN agencies, humanitarian clusters, NGOs, donors, and other stakeholders to strengthen coordinated emergency response efforts. Monitoring the implementation of activities by implementing partners, ensuring compliance with project agreements, humanitarian standards, IOM policies, and donor requirements, and promptly reporting any issues to the supervisor is also a key responsibility. The associate will contribute to the development and revision of Standard Operating Procedures (SOPs), contingency plans, emergency response guidelines, after-action reviews, lessons learned, and concept notes to strengthen preparedness and future emergency response programming. They may also provide guidance/training and assist in coordinating and monitoring the work of other staff in the unit, and may supervise other staff as assigned. Finally, the associate will perform other relevant duties as may be assigned.

Required Qualifications:
The required qualifications for the Senior Project Associate position include a Bachelor’s degree in Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law, or a related field from an accredited academic institution with four years of relevant professional experience; or a High School diploma with six years of relevant professional experience. Accredited universities are those listed in the UNESCO World Higher Education Database. Candidates should have experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is also essential. Prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is considered an advantage.

Educational Background:
Candidates must possess a Bachelor’s degree in a relevant field such as Political Science, Social Science, International Relations, Development Studies, Migration Studies, Human Rights, Law, or a related area from an accredited academic institution. Alternatively, candidates with a High School diploma must have six years of relevant professional experience. The educational institutions must be recognized and listed in the UNESCO World Higher Education Database to ensure credibility and relevance of the qualifications.

Experience:
The position requires candidates to have a minimum of four years of relevant professional experience if they hold a Bachelor’s degree, or six years of relevant professional experience if they have a High School diploma. Candidates should have experience in liaising with governmental authorities, national/international institutions, United Nations agencies, and non-governmental organizations. Experience working with migrants, refugees, internally displaced persons, victims of trafficking, and other vulnerable groups is crucial. Additionally, prior work experience with international humanitarian organizations, non-government or government institutions/organizations in a multi-cultural setting is considered an advantage, as it demonstrates the candidate's ability to navigate complex environments and work effectively with diverse populations.

Languages:
All IOM staff members are required to be fluent in one of the IOM's official languages, which include English, French, and Spanish. For this specific position, proficiency in Tagalog is required. The proficiency of the required languages will be specifically evaluated during the selection process, which may include written and/or oral assessments to ensure candidates meet the necessary communication standards for the role.

Additional Notes:
The selection process for this position may be used to staff similar positions in various duty stations, and recommended candidates will remain eligible for appointment in a similar position for a period of 24 months. Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation. Appointment will be contingent upon certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security" style="border-bottom: 1px dotted #007bff !important;">security clearances. IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority, and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background, or disabilities. IOM does not charge a fee at any stage of its recruitment process, including application, interview, processing, training, or other fees, and does not request any information related to bank accounts. Applications must be submitted through the IOM e-Recruitment system, and only shortlisted candidates will be contacted. Late applications will not be accepted.