Administrative Assistant

Job Posting Organization:
The European Bank for Reconstruction and Development (EBRD) is a leading international financial institution that was established in 199

• The EBRD's mission is to foster the transition towards open market-oriented economies and promote private and entrepreneurial initiatives in countries across Europe, Central Asia, and beyond. The organization operates in over 30 countries and employs thousands of professionals dedicated to supporting sustainable development and economic growth. The EBRD is known for its commitment to inclusiveness, innovation, trust, and responsibility, which are core values that guide its operations and interactions with stakeholders.

Job Overview:
The Administrative Assistant plays a crucial role in providing comprehensive administrative support to the staff at the EBRD. This position involves a variety of tasks aimed at ensuring the smooth operation of the office and facilitating effective communication and collaboration among team members. The Assistant will be responsible for managing travel arrangements, organizing meetings, and maintaining filing systems, among other duties. The role requires a proactive approach to problem-solving and the ability to work independently while also being a strong team player. The Assistant will be expected to handle sensitive information with discretion and maintain a professional demeanor at all times. This position is ideal for someone who thrives in a dynamic environment and is eager to contribute to the success of the organization.

Duties and Responsibilities:
The Administrative Assistant will be responsible for a wide range of duties, including but not limited to: screening telephone calls and taking messages, providing a professional front-of-house service; distributing mail and sending fax messages to ensure correct correspondence reaches the appropriate EBRD staff member; managing the diaries of Bankers to assist with the smooth running of the office; proofreading and drafting routine business correspondence for Bankers' signatures; organizing conference calls, video conferences, and meetings; making travel arrangements for business trips, including visa arrangements and following up on reimbursement processes; providing administrative support in project preparation, due diligence, and monitoring; maintaining the filing system for instant retrieval of up-to-date information; assisting in the organization of workshops and seminars; and performing ad-hoc secretarial and administrative duties as required. The Assistant may also be tasked with coordinating visa and registration issues and liaising with the Ministry of Foreign Affairs as necessary.

Required Qualifications:
Candidates must possess higher education qualifications and demonstrate fluency in English, with excellent written and oral communication skills. Essential experience includes prior secretarial and administrative roles, showcasing strong organizational skills and a proactive, flexible attitude towards work. The ability to prioritize tasks, work independently, and communicate effectively is crucial. Attention to detail, the ability to cope well under pressure, and the capacity to build effective working relationships in a multicultural environment are also required. Candidates should be conscientious, reliable, and possess a professional demeanor, with a strong team-oriented mindset and the ability to handle multiple assignments efficiently.

Educational Background:
A higher education degree is required for this position. Candidates should have a solid academic foundation that supports their ability to perform the administrative tasks associated with the role. Relevant coursework or training in business administration, office management, or a related field would be advantageous.

Experience:
The ideal candidate should have substantial experience in secretarial and administrative roles, demonstrating a strong understanding of office procedures and practices. Experience in a multicultural environment or within international organizations is highly desirable, as it equips the candidate with the necessary skills to navigate diverse workplace dynamics effectively.

Languages:
Fluency in English is mandatory, with excellent written and oral communication skills. Additional language skills may be considered an asset, particularly if they relate to the regions in which the EBRD operates, but English remains the primary language of communication within the organization.

Additional Notes:
This position is a regular contract role with a contract length that is not specified. The EBRD promotes a hybrid workplace model, offering flexibility to employees. The organization values diversity and encourages applications from qualified candidates regardless of their background. The role may require occasional overtime and the ability to work under tight deadlines. The EBRD provides a comprehensive suite of competitive benefits, prioritizing employee wellbeing and fostering a positive work environment.