Project Assistant

Job Posting Organization:
FHI 360 is a global nonprofit organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions for human development. Established in 1980, FHI 360 has grown to employ over 4,000 staff members across more than 60 countries. The organization focuses on various sectors including health, education, and economic development, and is committed to addressing the world's most pressing challenges through innovative and sustainable approaches. FHI 360 operates with a mission to improve the health and well-being of individuals and communities worldwide, ensuring that their programs are effective, evidence-based, and culturally appropriate.

Job Overview:
The Project Assistant position at FHI 360 is a vital role within the Meeting Targets and Maintaining Epidemic Control (EpiC) project, which is focused on HIV and global health security" style="border-bottom: 1px dotted #007bff !important;">security. The selected candidate will be responsible for providing essential administrative support to the project team, ensuring that all tasks are completed efficiently and effectively. This role requires a proactive individual who can manage multiple responsibilities, including scheduling meetings, maintaining project documents, and assisting with logistical arrangements for events and workshops. The Project Assistant will also play a key role in communication support, helping to compile materials for external stakeholders and ensuring that all project-related documentation is organized and accessible. The ideal candidate will have a strong interest in public health and a commitment to contributing to the success of the EpiC project.

Duties and Responsibilities:
The duties and responsibilities of the Project Assistant include but are not limited to: providing basic administrative support, scheduling meetings, managing expense reports, and tracking simple tasks. The assistant will support planning activities and prepare basic schedules, assist with managing small tasks, and maintain project documents. They will attend project meetings and prepare pre-meeting and post-meeting notes and memos. The role also involves planning for project-related meetings, including booking conference rooms, ordering catering, and preparing materials. The Project Assistant will support travel and logistical arrangements for events, conferences, and workshops, including invitations and procurement of materials. Additionally, they will manage electronic files, ensure adherence to project guidelines, support the identification of minor risks, and process payments by compiling payment packages and obtaining necessary approvals. The assistant may also be required to translate reporting deliverables and other materials as requested.

Required Qualifications:
To qualify for the Project Assistant position, candidates must possess a Bachelor’s degree in English, communications, project administration, social work, public administration, public health, or a relevant field. A minimum of 2 years of experience in an administrative or translation role is required, with experience in public health or NGO projects considered an advantage. Candidates should demonstrate strong organizational skills, the ability to prioritize tasks effectively, and a keen interest in learning new skills as part of a dynamic team. Excellent written and oral communication skills in both English and Vietnamese are essential, along with proficiency in the MS Office suite, including Word, Excel, and PowerPoint.

Educational Background:
The educational background required for the Project Assistant role includes a Bachelor’s degree in a relevant field such as English, communications, project administration, social work, public administration, or public health. This educational foundation is crucial for understanding the complexities of project management and communication within the context of public health initiatives.

Experience:
Candidates should have a minimum of 2 years of relevant experience in administrative roles or translation work. Experience working with public health or NGO projects is highly desirable, as it provides valuable context and understanding of the challenges and dynamics involved in such environments. The ability to manage multiple tasks and prioritize effectively is essential for success in this role.

Languages:
Fluency in both English and Vietnamese is mandatory for this position, as the Project Assistant will be required to communicate effectively with team members and external stakeholders. Proficiency in additional languages may be considered a plus, enhancing the candidate's ability to engage with diverse populations and contribute to the project's objectives.

Additional Notes:
The expected hiring salary range for this role is between VND 300,000,000 and 350,000,000 for the annual basic salary. FHI 360 considers various factors when determining salary offers, including relevant years of experience, education, internal equity, market pay, and budget constraints. The organization is committed to equal opportunity employment and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, or any other characteristic protected by law. FHI 360 also emphasizes safeguarding and requires all personnel to adhere to a code of conduct to prevent abuse and exploitation in their work environments.