Associé principal en approvisionnement

Job Posting Organization:
UNOPS (United Nations Office for Project Services) is a UN agency established to help organizations implement projects in a sustainable and efficient manner. The organization focuses on infrastructure, project management, and procurement services, and operates in over 80 countries worldwide. UNOPS aims to support the achievement of the Sustainable Development Goals (SDGs) by providing services that enhance the quality of life for people in need. The agency employs over 1,000 staff members and collaborates with various partners, including governments, NGOs, and the private sector, to deliver impactful projects.

Job Overview:
The position of Associé principal en approvisionnement involves providing effective and timely procurement and contract administration support to various programs managed by the office. The role emphasizes a quality, client-focused, and results-oriented approach to ensure compliance with UNOPS procurement rules, regulations, policies, and strategies. The incumbent will work with minimal supervision and will liaise with procurement staff and various stakeholders, including program support officers, senior technical advisors, portfolio managers, and portfolio assistants. The position requires a proactive approach to ensure that procurement processes are efficient and meet the needs of the organization while adhering to established guidelines.

Duties and Responsibilities:
The duties and responsibilities of the Associé principal en approvisionnement include supporting procurement transactions by implementing approved measures to integrate sustainability into the procurement process. The incumbent must ensure that documentation submitted to contract and goods committees is complete and that all necessary documentation for purchase orders, contracts, and long-term agreements is prepared accurately. Regular market research must be conducted to identify procurement sources, and the local supplier database must be maintained and updated. The role also involves generating status reports, ensuring the availability of supporting documents for audits, and collaborating with project staff to prepare procurement plans. The incumbent will be responsible for preparing specifications for equipment and materials, liaising with suppliers, and addressing any issues that arise post-order. Additionally, the role includes managing tender processes, preparing and publishing expressions of interest, requests for quotations, and other procurement documents, and ensuring compliance with UNOPS standards. The Associé principal en approvisionnement will also manage contract administration, including tracking contract signatures and maintaining contract databases, while contributing to knowledge sharing and training initiatives within the procurement team.

Required Qualifications:
The required qualifications for the position include a secondary school diploma (or equivalent) with 7 years of relevant experience, or a bachelor's degree (or equivalent) in any discipline with 3 years of relevant experience. A recognized professional certification or membership (e.g., CIPS) is desirable but not mandatory. The candidate must demonstrate a strong understanding of procurement processes and regulations, as well as the ability to work effectively in a team-oriented environment.

Educational Background:
Candidates must possess a secondary school diploma or equivalent, with a preference for those holding a bachelor's degree in any field. Relevant experience in procurement or related areas is essential, with a minimum of 7 years required for those with a secondary diploma and 3 years for those with a bachelor's degree. Professional certifications in procurement are considered an asset.

Experience:
Relevant experience in procurement or related fields is mandatory. Candidates should have experience using collaboration and productivity tools (e.g., MS Office, G-Suite) and web management systems. Experience working in multicultural environments or within UN organizations in developing countries is preferred, as is experience in development or humanitarian assistance.

Languages:
Fluency in French and Malagasy is required, with intermediate proficiency in English being desirable. Candidates must demonstrate strong communication skills in these languages to effectively engage with stakeholders and partners.

Additional Notes:
The position is classified as an Associate level role (ICS 07) and is a regular contract type (ICA - LICA). The contract duration is indefinite but may also be used to fill short-term or retainer positions as needed by the organization. UNOPS emphasizes diversity and equal employment opportunities, encouraging applications from underrepresented groups. The organization conducts background checks on final candidates to ensure compliance with ethical standards and policies.