Programme Management Assistant

Job Posting Organization:
The Office of the High Commissioner for Human Rights (OHCHR) is a part of the United Nations system, established to promote and protect human rights globally. The OHCHR works to ensure that the rights of individuals are upheld and that governments are held accountable for their actions. The organization operates in various regions, including the Caribbean Community (CARICOM), where it focuses on addressing human rights issues specific to that area. The OHCHR is committed to fostering a culture of respect for human rights and aims to empower individuals and communities through advocacy, education, and support. The organization employs a diverse workforce and collaborates with various stakeholders, including governments, civil society, and international organizations, to achieve its mission.

Job Overview:
The Programme Management Assistant position is crucial for providing comprehensive administrative, financial, human resources, and programmatic support to the OHCHR Regional Office for the Caribbean Community located in Nassau, Bahamas. The incumbent will work closely with professional staff members and counterparts in OHCHR offices in Geneva and Panama to ensure the effective planning and implementation of departmental programs and projects. This role involves assisting in the coordination of program/project planning, monitoring the status of proposals, and ensuring that all project documents are completed and submitted for approval. The Programme Management Assistant will also be responsible for preparing and analyzing budget proposals, monitoring and evaluating programs/projects, and collaborating with program/project managers on performance reporting. The position requires a proactive approach to problem-solving and the ability to manage multiple tasks efficiently while maintaining high standards of accuracy and quality in all outputs.

Duties and Responsibilities:
The duties and responsibilities of the Programme Management Assistant include providing administrative support to the office, assisting in the planning and implementation of complex departmental programs and projects, coordinating program/project planning and preparation, monitoring the status of proposals, and ensuring timely submission of project documents. The incumbent will prepare and analyze budget proposals, review submissions, and ensure that all requisite information is included. Additionally, the Programme Management Assistant will monitor and evaluate programs/projects, track and analyze data, prepare revised budget estimates, and report on expenditures and obligations. The role also involves liaising with various organizational units to facilitate project implementation, preparing and maintaining files and databases, drafting correspondence related to program/project administration, and providing guidance and training to new or junior staff members. The incumbent will perform other duties as assigned by the Regional Representative.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in program or project administration, technical cooperation, or a related area is required. For candidates with a first-level university degree or higher, the minimum experience requirement is reduced to five years. Experience within the United Nations common system or similar international organizations is desirable, as is experience working with Enterprise Resource Planning (ERP) systems and talent management platforms such as Inspira. The role demands a strong understanding of internal policies, processes, and procedures related to program/project administration and implementation.

Educational Background:
The educational background required for this position includes a high school diploma or equivalent. While specific job-related qualifications are not detailed, candidates with higher education degrees may have an advantage in meeting the experience requirements, particularly if they possess a first-level university degree or higher.

Experience:
The position requires a minimum of seven years of relevant experience in program or project administration, technical cooperation, or a related area. This requirement is reduced to five years for candidates who hold a first-level university degree or higher. Additionally, at least four years of experience within the United Nations common system or a similar international organization is desirable. Experience with ERP systems and talent management platforms is also considered an asset.

Languages:
English is the mandatory working language for this position, with a required proficiency level of UN Level III in reading, writing, listening, and speaking. French or Spanish is desirable, with a recommended proficiency level of UN Level II in these languages. The ability to communicate effectively in both English and a second language is advantageous for collaboration within the United Nations framework.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Nassau, Bahamas. The appointment may be extended based on the availability of funds and the extension of the mandate. Candidates selected from outside the duty station will be responsible for their relocation expenses. Staff members subject to local recruitment are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its workforce and encourages female candidates to apply. The organization is committed to maintaining a non-smoking environment and provides reasonable accommodations for applicants with disabilities upon request.