Administrative Department Manager, CRRD

Job Posting Organization:
The International Rescue Committee (IRC) is a global humanitarian organization that responds to the world's worst crises and helps people to survive and rebuild their lives. Established in 1933, the IRC operates in over 40 countries and 26 U.S. cities, providing assistance to millions of people affected by conflict and disaster. The organization focuses on various areas including health, education, economic wellbeing, and empowerment of women and girls, aiming to restore safety, dignity, and hope to those in need.

Job Overview:
The Administrative and Department Manager for the Crisis Response, Recovery, and Development (CRRD) Department is tasked with delivering high-quality administrative support to the Senior Vice President (SVP) of CRRD. This role encompasses a wide range of responsibilities including managing the SVP's calendar, coordinating meetings and events, arranging travel, and overseeing document management. The position requires a high level of discretion and offers a unique opportunity to gain insight into the operations of a global humanitarian organization. The successful candidate will be expected to demonstrate strong organizational, communication, and interpersonal skills, while also being proactive in identifying and solving problems. This role is pivotal in ensuring the smooth functioning of the department and will involve collaboration with senior leadership and various teams across the organization.

Duties and Responsibilities:
The major responsibilities of the Administrative Department Manager include:

• Executive Leadership Support: Managing the SVP's calendar, coordinating travel arrangements, organizing meetings, and preparing meeting materials.
• Information/Document Management: Maintaining files, organizing online storage, updating organizational charts, and supporting onboarding for new hires.
• Systems and Process Improvement: Identifying administrative process improvements, supporting the rollout of new software and tools, and taking ownership of strategic planning tasks.
• Special Events and Projects: Assisting with audits, arranging workshops and conferences, and planning special occasions.
• Other duties as requested by the director" style="border-bottom: 1px dotted #007bff !important;">Senior Director, Strategy & Performance, CRRD.

Required Qualifications:
Candidates must possess a Bachelor’s degree, an Associate’s degree, or equivalent experience, along with 2-3 years of professional experience in an administrative role. They should demonstrate excellent organizational skills, the ability to manage competing priorities, and a service-oriented mindset. The role requires sound judgment and discretion in handling sensitive information, as well as a proactive approach to problem-solving. Candidates should also exhibit poise and confidence when interacting with senior leaders and external stakeholders, along with strong interpersonal and communication skills.

Educational Background:
The position requires a Bachelor’s degree or an Associate’s degree, or equivalent experience in a relevant field. This educational background is essential to ensure that the candidate possesses the necessary skills and knowledge to perform the administrative functions effectively.

Experience:
The ideal candidate should have 2-3 years of professional experience in an administrative role. This experience should include managing calendars, coordinating meetings and events, and providing support to senior leadership. Familiarity with the operations of a humanitarian organization or similar environment is advantageous.

Languages:
While English is mandatory, proficiency in additional languages such as French, Arabic, or Spanish is considered an advantage. This multilingual capability can enhance communication within the diverse environment of the IRC and improve interactions with stakeholders from various backgrounds.

Additional Notes:
The position is remote, allowing for flexibility in work location. The compensation for this role ranges from $68,000 to $74,000 per year, depending on various factors such as the labor market and individual candidate experience. The IRC is an Equal Opportunity Employer and offers a comprehensive benefits package including paid time off, medical, dental, and vision insurance, a retirement savings plan, and an Employee Assistance Program. The organization emphasizes its commitment to professional standards and creating a safe environment for all employees.