Administrative Assistant

Job Posting Organization:
The position is located within the Joint Human Rights Service of the United Nations Integrated Office (BINUH) and the Office of the High Commissioner for Human Rights (OHCHR) in Port-au-Prince, Haiti. The United Nations is an international organization founded in 1945, with a mission to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among countries. It operates in numerous countries worldwide, employing thousands of staff members dedicated to various humanitarian and developmental efforts.

Job Overview:
The Administrative Assistant will play a crucial role in supporting the Joint Human Rights Service by managing human resources, budget, finance, and general administrative tasks. The incumbent will be responsible for ensuring that all administrative functions are performed efficiently and in accordance with UN rules and regulations. This position requires a proactive approach to problem-solving and the ability to work collaboratively with various stakeholders. The Administrative Assistant will also be involved in data analysis and reporting, contributing to informed decision-making processes within the organization.

Duties and Responsibilities:
The duties of the Administrative Assistant include initiating and processing human resource activities such as recruitment, performance appraisals, and training. The incumbent will respond to staff inquiries regarding administrative procedures and maintain vacancy announcement files. In terms of budget and finance, the Administrative Assistant will assist in preparing financial proposals, monitoring expenditures, and preparing budget performance reports. General administrative duties involve drafting correspondence, coordinating with service units, and managing contracts with external vendors. The role may also include supervising junior staff and assisting with data collection and presentation.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of experience in administrative services, finance, accounting, audit, or human resources is required. Experience in data analytics is desirable. The position requires a strong understanding of UN administrative and financial rules and regulations, as well as the ability to perform a broad range of administrative functions effectively.

Educational Background:
A high school diploma or equivalent is mandatory for this position. Additional qualifications or certifications in administrative services, finance, or human resources may be advantageous but are not explicitly required.

Experience:
The role requires at least seven years of relevant experience in administrative services, finance, accounting, audit, or human resources. Candidates with one year or more of experience in data analytics or a related area will be viewed favorably. This extensive experience is necessary to ensure that the incumbent can handle the complexities of the administrative functions within the UN framework.

Languages:
Fluency in English and French is required, as these are the working languages of the United Nations Secretariat. Candidates must demonstrate proficiency at UN Level III for reading, writing, listening, and speaking in both languages, ensuring effective communication within the organization and with external stakeholders.

Additional Notes:
This position is temporarily available for four months, with the possibility of extension depending on the availability of funds. It is subject to local recruitment, meaning that applicants must be authorized to work in Haiti. Selected candidates from outside the duty station will be responsible for their relocation expenses. The position does not offer allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and encourages applications from all qualified candidates, regardless of gender or background.