Finance Assistant

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all, providing services and advice to governments and migrants. The organization is committed to ensuring a workplace where all employees can thrive professionally while harnessing the full potential of migration. IOM operates in numerous countries worldwide, focusing on various aspects of migration management and humanitarian assistance.

Job Overview:
The Finance Assistant position at IOM involves a range of financial and administrative tasks aimed at supporting the organization's operations in Caracas, Venezuela. The role is crucial for ensuring the smooth functioning of financial processes, including payroll preparation, vendor account management, and compliance with IOM's financial policies. The Finance Assistant will be responsible for extracting and inputting data from various sources into financial systems, responding to financial queries from staff, and assisting in the preparation of various financial reports. This position requires a detail-oriented individual who can manage multiple tasks efficiently while adhering to established standards and procedures. The Finance Assistant will also play a key role in maintaining accurate financial records and ensuring that all transactions are properly authorized and documented.

Duties and Responsibilities:
The Finance Assistant will have a comprehensive set of duties and responsibilities, including but not limited to: extracting and inputting data from various sources into financial or accounting systems; responding to accounting, budget, or financial queries from staff; assisting in payroll preparation by executing validity checks on monthly payroll results; reviewing all types of payments from purchase to payment requests to ensure they are duly authorized and supported by necessary documentation; creating new Vendor Accounts in PRISM; verifying vendor requests for accuracy and compliance with IOM finance policies; performing claim verifications against documentation to ensure proper authorization of purchases/services; preparing necessary receipt and journal vouchers; assisting in the preparation of budget, accounting, financial, and statistical reports; providing assistance to staff services such as travel and expense claims; ensuring proper filing of all posted payments and accounting documents; managing the office's Petty Cash; and performing other related duties as required.

Required Qualifications:
Candidates for the Finance Assistant position must possess a High School diploma with four years of relevant experience, or a Bachelor’s degree in Business Administration, Accounting, Finances, or related fields with two years of relevant professional experience. It is essential that candidates have proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook. Previous experience with SAP is considered a distinct advantage. Candidates should demonstrate attention to detail, the ability to organize paperwork methodically, discretion, client orientation, patience, and a willingness to learn new things. Prior work experience with international humanitarian organizations or government institutions in a multicultural setting is also advantageous.

Educational Background:
The educational background required for the Finance Assistant position includes a High School diploma or a Bachelor’s degree in relevant fields such as Business Administration, Accounting, or Finances. Candidates must have graduated from accredited universities recognized in the UNESCO World Higher Education Database, ensuring that their educational qualifications meet international standards.

Experience:
The position requires candidates to have a minimum of two years of relevant professional experience if they hold a Bachelor’s degree, or four years of relevant experience if they possess only a High School diploma. Experience in financial management, accounting, or administrative roles within international organizations or similar environments is highly desirable. Familiarity with financial software and systems, particularly SAP, is a significant advantage that can enhance a candidate's suitability for the role.

Languages:
Fluency in Spanish is mandatory for this position, both oral and written. This requirement is crucial as the role involves communication with local staff and stakeholders. Additionally, fluency in English is desirable, which would facilitate communication within the broader context of IOM's international operations and enhance collaboration with colleagues from different countries.

Additional Notes:
The Finance Assistant position is classified under the G-4 grade and is offered as a Special Short-Term contract type. The initial duration of the contract is until 31 December 2026, with the possibility of renewal based on performance and funding availability. This vacancy is specifically available for local citizens or foreigners with the right of residence and work in Venezuela. IOM emphasizes that it does not charge any fees at any stage of the recruitment process, and only shortlisted candidates will be contacted for further steps.