Procurement Assistant GS5 - Lomé

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to addressing global hunger and malnutrition. WFP's mission is to eradicate hunger and malnutrition, and it recognizes that achieving zero hunger requires addressing the structural factors contributing to food insecurity and malnutrition. WFP promotes gender equality and accountability to affected populations, ensuring that its operations are inclusive and responsive to the needs of those it serves. WFP has been awarded the Nobel Peace Prize in 2020, highlighting its commitment to humanitarian efforts and global peace. The organization fosters a diverse and inclusive work environment, investing in the personal and professional development of its employees through various training and mobility opportunities. To learn more about WFP, visit their website at https://www.wfp.org and follow them on social media for updates.

Job Overview:
The Procurement Assistant GS5 position at WFP in Lomé, Togo, is a critical role within the Supply Chain unit, responsible for ensuring the efficient and effective implementation of procurement processes. The incumbent will work under the general supervision of the logistics-officer" style="border-bottom: 1px dotted #007bff !important;">Logistics Officer and direct supervision of the Procurement Officer. The role involves interpreting and applying standard procurement procedures and practices, recommending actions to colleagues at various levels, and providing technical support to other staff members. The Procurement Assistant will execute and apply appropriate processes, procedures, and policies that facilitate the delivery of efficient procurement services. This position is essential for supporting WFP's operations in Togo, particularly in addressing acute food insecurity and malnutrition, and will contribute to the success of various procurement programs and operational activities.

Duties and Responsibilities:
The Procurement Assistant will be responsible for a variety of tasks, including but not limited to:

• Performing timely and efficient administrative procurement activities to assist administrators in acquiring the necessary goods and services for effective field operations.
• Compiling data and preparing relevant documents to contribute to the success of procurement programs and operational activities, ensuring compliance with standard procedures.
• Reviewing, recording, and prioritizing purchase requests, ensuring all supporting documentation is provided and funds are available for the acquisition of goods and services.
• Coordinating and supervising the delivery of purchased products, verifying their receipt and inspection, and implementing follow-up measures to ensure products reach headquarters and field operations.
• Conducting research and compiling information in standardized formats to facilitate informed decision-making and communicate information to stakeholders effectively.
• Updating, managing, and maintaining appropriate databases and files to ensure information is accurate, structured, and accessible, facilitating compliance with reporting requirements.
• Liaising with colleagues to ensure procurement activities align with broader programs and adopting a collaborative approach to meet assistance needs.
• Providing technical support and/or assigning tasks to other support staff to help them carry out routine tasks in accordance with agreed standards and timelines.
• Performing other duties as required.

Required Qualifications:
The ideal candidate for the Procurement Assistant position should possess a secondary school diploma, complemented by a post-secondary certificate in Procurement Management, Public Procurement, Transport and Logistics, or a related field. Candidates should have a minimum of five (5) years of continuous work experience in procurement management, public procurement, transport and logistics, or a related field. The role requires strong organizational skills, attention to detail, and the ability to work collaboratively in a team environment. Candidates should demonstrate a commitment to WFP's values and mission, and possess the ability to adapt to changing circumstances and priorities.

Educational Background:
Candidates must hold a secondary school diploma, along with a post-secondary certificate in Procurement Management, Public Procurement, Transport and Logistics, or a related field. This educational background is essential for understanding the complexities of procurement processes and the operational requirements of WFP.

Experience:
Candidates should have at least five (5) years of relevant work experience in procurement management, public procurement, transport and logistics, or a related field. This experience should include participation in procurement activities, conducting analyses, and preparing reports. Familiarity with enterprise systems for tracking shipments, pipeline information, and food stock declarations is also required. Experience in evaluating service provider performance against defined key performance indicators (KPIs) and assisting in the preparation of contractual documentation is essential.

Languages:
Fluency in French (both oral and written) is mandatory for this position. A working knowledge of English at an intermediate level would be considered an asset, as it would facilitate communication with international colleagues and stakeholders.

Additional Notes:
This position is a Fixed Term contract with a duration of 12 months, subject to renewal based on organizational needs and performance. The role is based in Lomé, Togo, and candidates are encouraged to apply regardless of their gender, race, or disability status. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization does not charge any fees at any stage of the recruitment process, and candidates should be wary of any solicitations for payment. All applications must be submitted through WFP's online recruiting system, and only shortlisted candidates will be contacted for further steps in the recruitment process.