Staff Assistant Information Knowledge Management (IKM)
Job Description
Job Posting Organization:
The job is posted by NATO, specifically under the Allied Combined Air Operations Centre (CAOC) located in Torrejon, Spain. NATO, established in 1949, is an intergovernmental military alliance comprising 31 member countries from North America and Europe. The organization aims to ensure collective defense and security" style="border-bottom: 1px dotted #007bff !important;">security among its members. NATO operates in various countries and has a significant presence in international military operations, focusing on crisis management, cooperative security, and collective defense. The CAOC plays a crucial role in planning and executing air operations, ensuring effective command and control of air assets.
Job Overview:
The Staff Assistant for Information Knowledge Management (IKM) at NATO's CAOC is responsible for facilitating the proper exchange of information within the Command Group (CG) and other agencies. This role involves coordinating IKM procedures and capabilities to meet the operational requirements of the CAOC. The incumbent will liaise with various elements to ensure that essential information is effectively communicated and that appropriate communication and information systems (CIS) tools are available for staff users. The position requires a proactive approach to managing information flow, preparing and coordinating staff user information requirements, and ensuring timely processing of tasks. The Staff Assistant will also supervise the NATO Internal Portal (NIP) Page and manage the CAOC electronic library and filing systems, ensuring that all documents are properly archived and accessible. The role is critical in supporting the overall mission of the CAOC, which includes air policing and coordination with land and maritime forces.
Duties and Responsibilities:
The incumbent's primary duties include:
Required Qualifications:
Candidates must possess a higher secondary education and completed higher vocational training in library, information science, management information systems, computer science, or a related discipline, leading to a formal technical or professional certification with at least 3 years of function-related experience. Alternatively, candidates with secondary education and advanced vocational training in the relevant discipline, along with 5 years of post-related experience, will also be considered. Proven experience in Information Management within a large organization or command headquarters is essential, along with a good knowledge of IT and common office automation applications.
Educational Background:
The educational background required for this position includes higher secondary education with vocational training in relevant fields such as library science, information management, or computer science. Candidates should have formal technical or professional certifications that align with the job functions. A secondary education with advanced vocational training leading to professional qualifications is also acceptable, provided the candidate has sufficient post-related experience.
Experience:
Candidates should have at least 3 years of experience in Information Management, particularly within a large company, organization, or command headquarters operations center. Experience in an air operations environment is highly desirable, along with a proven track record in preparing and coordinating staff user information requirements and policies.
Languages:
The mandatory language for this position is English, with a proficiency level of SLP 3322, which includes listening, speaking, reading, and writing. The work environment primarily conducts both oral and written communication in English, making it essential for candidates to possess strong language skills in this regard.
Additional Notes:
The successful candidate will be offered a three-year definite duration contract, which may be followed by an indefinite duration contract. The entry-level monthly salary for a NATO Grade G10 position in Spain is Euro 4,404.21, which may be supplemented by allowances based on eligibility. Candidates must be nationals of NATO member countries and should be between 21 and 60 years of age at the time of appointment. A NATO security clearance and medical approval are essential for this position, although candidates do not need to possess a clearance at the time of application. The selected candidate will also be affiliated with the NATO Defined Contribution Pension Scheme (DCPS). Additionally, the role may require deployments in support of military operations, which could exceed 30 days and may occur on short notice.
The job is posted by NATO, specifically under the Allied Combined Air Operations Centre (CAOC) located in Torrejon, Spain. NATO, established in 1949, is an intergovernmental military alliance comprising 31 member countries from North America and Europe. The organization aims to ensure collective defense and security" style="border-bottom: 1px dotted #007bff !important;">security among its members. NATO operates in various countries and has a significant presence in international military operations, focusing on crisis management, cooperative security, and collective defense. The CAOC plays a crucial role in planning and executing air operations, ensuring effective command and control of air assets.
Job Overview:
The Staff Assistant for Information Knowledge Management (IKM) at NATO's CAOC is responsible for facilitating the proper exchange of information within the Command Group (CG) and other agencies. This role involves coordinating IKM procedures and capabilities to meet the operational requirements of the CAOC. The incumbent will liaise with various elements to ensure that essential information is effectively communicated and that appropriate communication and information systems (CIS) tools are available for staff users. The position requires a proactive approach to managing information flow, preparing and coordinating staff user information requirements, and ensuring timely processing of tasks. The Staff Assistant will also supervise the NATO Internal Portal (NIP) Page and manage the CAOC electronic library and filing systems, ensuring that all documents are properly archived and accessible. The role is critical in supporting the overall mission of the CAOC, which includes air policing and coordination with land and maritime forces.
Duties and Responsibilities:
The incumbent's primary duties include:
- Ensuring the proper exchange of information within the Command Group and other agencies.
- Coordinating IKM procedures and capabilities to satisfy operational requirements for the CAOC.
- Liaising with the CAOC to ensure that necessary CIS tools are available for staff users.
- Preparing and coordinating staff user information requirements, issues, procedures, and policies within the CAOC.
- Distributing and monitoring tasks within the CG and ensuring timely processing.
- Ensuring that all documents produced by the CG are properly posted, distributed, and archived.
- Supervising the NATO Internal Portal (NIP) Page and coordinating its structure and content.
- Managing the CAOC electronic library and filing systems, including defining distribution lists for Allied Information Flow System (AIFS) messages.
- Reviewing information needs for daily meetings and ensuring effective communication between IKM and Registry. 1
- Making decisions within the assigned functional area and coordinating with relevant units.
Required Qualifications:
Candidates must possess a higher secondary education and completed higher vocational training in library, information science, management information systems, computer science, or a related discipline, leading to a formal technical or professional certification with at least 3 years of function-related experience. Alternatively, candidates with secondary education and advanced vocational training in the relevant discipline, along with 5 years of post-related experience, will also be considered. Proven experience in Information Management within a large organization or command headquarters is essential, along with a good knowledge of IT and common office automation applications.
Educational Background:
The educational background required for this position includes higher secondary education with vocational training in relevant fields such as library science, information management, or computer science. Candidates should have formal technical or professional certifications that align with the job functions. A secondary education with advanced vocational training leading to professional qualifications is also acceptable, provided the candidate has sufficient post-related experience.
Experience:
Candidates should have at least 3 years of experience in Information Management, particularly within a large company, organization, or command headquarters operations center. Experience in an air operations environment is highly desirable, along with a proven track record in preparing and coordinating staff user information requirements and policies.
Languages:
The mandatory language for this position is English, with a proficiency level of SLP 3322, which includes listening, speaking, reading, and writing. The work environment primarily conducts both oral and written communication in English, making it essential for candidates to possess strong language skills in this regard.
Additional Notes:
The successful candidate will be offered a three-year definite duration contract, which may be followed by an indefinite duration contract. The entry-level monthly salary for a NATO Grade G10 position in Spain is Euro 4,404.21, which may be supplemented by allowances based on eligibility. Candidates must be nationals of NATO member countries and should be between 21 and 60 years of age at the time of appointment. A NATO security clearance and medical approval are essential for this position, although candidates do not need to possess a clearance at the time of application. The selected candidate will also be affiliated with the NATO Defined Contribution Pension Scheme (DCPS). Additionally, the role may require deployments in support of military operations, which could exceed 30 days and may occur on short notice.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.