Executive Assistant to the Secretary General (Maternity Cover)
Job Description
Job Posting Organization:
The Danish Refugee Council (DRC) is a humanitarian organization that provides assistance and support to refugees and displaced persons worldwide. Established in 1956, DRC operates in multiple countries, focusing on protecting the rights of refugees and ensuring their access to essential services. The organization employs a diverse workforce dedicated to humanitarian principles and works collaboratively with various stakeholders to address the challenges faced by displaced populations. DRC's mission is to promote durable solutions for refugees and displaced persons, advocating for their rights and providing them with the necessary support to rebuild their lives.
Job Overview:
The Executive Assistant to the Secretary General plays a crucial role in supporting the Secretary General in her daily operations and engagements. This position requires a strategic thinker with exceptional execution and communication skills, who can effectively manage a variety of tasks and responsibilities. The role involves close collaboration with the Executive Management Team and engagement with both internal and external stakeholders. The office of the Secretary General is a dynamic environment that requires the ability to adapt to changing priorities while maintaining a focus on the overall organizational strategy. The Executive Assistant will be responsible for providing comprehensive executive support, managing the Secretary General's calendar, and ensuring effective communication across various departments and with external partners. This position is vital for the smooth functioning of the Secretary General's office and contributes significantly to the overall success of DRC's mission.
Duties and Responsibilities:
The key responsibilities of the Executive Assistant include providing day-to-day executive support to the Secretary General, which encompasses managing her calendar, coordinating external engagements, and preparing necessary documentation such as briefs and presentations. The Executive Assistant will liaise with various teams within DRC to ensure that the Secretary General is well-informed and prepared for her engagements. Additionally, the role involves supporting the Executive Management Team by preparing agendas, taking minutes during meetings, and following up on decisions made. The Executive Assistant will also be responsible for coordinating the legalisation of documents and managing expense reports related to the Secretary General's travels and events. Identifying opportunities for process improvement and implementing digital tools to enhance efficiency will also be part of the role. Overall, the Executive Assistant must ensure that the Secretary General's office operates smoothly and effectively, contributing to the organization's strategic goals.
Required Qualifications:
To be considered for this position, candidates must possess a relevant master's degree in international relations, political science, or a related field. The ideal candidate will have excellent collaboration, analytical, organizational, and communication skills, along with a flexible and solution-oriented attitude. A structured and independent work style is essential, as is the ability to maintain a high level of attention to detail while managing multiple priorities. Candidates should have a solid understanding of humanitarian affairs and international relations, as well as experience in engaging with diverse stakeholders, particularly in high-level diplomatic contexts. The ability to produce high-quality analytical inputs and draft complex materials in a fast-paced environment is crucial for success in this role.
Educational Background:
Candidates must hold a relevant master's degree in international relations, political science, or a similar discipline. This educational background is essential for understanding the complexities of humanitarian work and the political landscape in which DRC operates. A strong academic foundation will enable the Executive Assistant to effectively support the Secretary General and contribute to the organization's strategic objectives.
Experience:
The position requires candidates to have substantial experience in providing executive support to senior management, ideally within a global organization or in a diplomatic context. Experience in humanitarian affairs and operations is highly desirable, as it will inform the candidate's understanding of the challenges faced by refugees and displaced persons. The ability to interact with high-level stakeholders and manage complex tasks in a fast-paced environment is essential for this role.
Languages:
Full professional proficiency in Danish and English is mandatory for this position. Additionally, a basic knowledge of French and/or Spanish is considered desirable, as it may facilitate communication with a broader range of stakeholders and enhance the Executive Assistant's effectiveness in a global context.
Additional Notes:
This position is a maternity cover with a contract length of 9 months, with the possibility of extension. The work location is at Lyngbyvej 100, 2100 Copenhagen Ø, conveniently located near Ryparken station. The expected start date is mid-November 2026 or as soon as possible thereafter. Salary and conditions will be determined in accordance with the agreement between DRC and AC, and this is a national position subject to local terms and conditions. The salary will be based on the candidate's qualifications and experience. All applicants are required to submit a cover letter, an updated CV in English, and a degree certificate, with applications sent via email not being considered. The closing date for applications is 2 September 2026, with interviews expected to take place in September.
The Danish Refugee Council (DRC) is a humanitarian organization that provides assistance and support to refugees and displaced persons worldwide. Established in 1956, DRC operates in multiple countries, focusing on protecting the rights of refugees and ensuring their access to essential services. The organization employs a diverse workforce dedicated to humanitarian principles and works collaboratively with various stakeholders to address the challenges faced by displaced populations. DRC's mission is to promote durable solutions for refugees and displaced persons, advocating for their rights and providing them with the necessary support to rebuild their lives.
Job Overview:
The Executive Assistant to the Secretary General plays a crucial role in supporting the Secretary General in her daily operations and engagements. This position requires a strategic thinker with exceptional execution and communication skills, who can effectively manage a variety of tasks and responsibilities. The role involves close collaboration with the Executive Management Team and engagement with both internal and external stakeholders. The office of the Secretary General is a dynamic environment that requires the ability to adapt to changing priorities while maintaining a focus on the overall organizational strategy. The Executive Assistant will be responsible for providing comprehensive executive support, managing the Secretary General's calendar, and ensuring effective communication across various departments and with external partners. This position is vital for the smooth functioning of the Secretary General's office and contributes significantly to the overall success of DRC's mission.
Duties and Responsibilities:
The key responsibilities of the Executive Assistant include providing day-to-day executive support to the Secretary General, which encompasses managing her calendar, coordinating external engagements, and preparing necessary documentation such as briefs and presentations. The Executive Assistant will liaise with various teams within DRC to ensure that the Secretary General is well-informed and prepared for her engagements. Additionally, the role involves supporting the Executive Management Team by preparing agendas, taking minutes during meetings, and following up on decisions made. The Executive Assistant will also be responsible for coordinating the legalisation of documents and managing expense reports related to the Secretary General's travels and events. Identifying opportunities for process improvement and implementing digital tools to enhance efficiency will also be part of the role. Overall, the Executive Assistant must ensure that the Secretary General's office operates smoothly and effectively, contributing to the organization's strategic goals.
Required Qualifications:
To be considered for this position, candidates must possess a relevant master's degree in international relations, political science, or a related field. The ideal candidate will have excellent collaboration, analytical, organizational, and communication skills, along with a flexible and solution-oriented attitude. A structured and independent work style is essential, as is the ability to maintain a high level of attention to detail while managing multiple priorities. Candidates should have a solid understanding of humanitarian affairs and international relations, as well as experience in engaging with diverse stakeholders, particularly in high-level diplomatic contexts. The ability to produce high-quality analytical inputs and draft complex materials in a fast-paced environment is crucial for success in this role.
Educational Background:
Candidates must hold a relevant master's degree in international relations, political science, or a similar discipline. This educational background is essential for understanding the complexities of humanitarian work and the political landscape in which DRC operates. A strong academic foundation will enable the Executive Assistant to effectively support the Secretary General and contribute to the organization's strategic objectives.
Experience:
The position requires candidates to have substantial experience in providing executive support to senior management, ideally within a global organization or in a diplomatic context. Experience in humanitarian affairs and operations is highly desirable, as it will inform the candidate's understanding of the challenges faced by refugees and displaced persons. The ability to interact with high-level stakeholders and manage complex tasks in a fast-paced environment is essential for this role.
Languages:
Full professional proficiency in Danish and English is mandatory for this position. Additionally, a basic knowledge of French and/or Spanish is considered desirable, as it may facilitate communication with a broader range of stakeholders and enhance the Executive Assistant's effectiveness in a global context.
Additional Notes:
This position is a maternity cover with a contract length of 9 months, with the possibility of extension. The work location is at Lyngbyvej 100, 2100 Copenhagen Ø, conveniently located near Ryparken station. The expected start date is mid-November 2026 or as soon as possible thereafter. Salary and conditions will be determined in accordance with the agreement between DRC and AC, and this is a national position subject to local terms and conditions. The salary will be based on the candidate's qualifications and experience. All applicants are required to submit a cover letter, an updated CV in English, and a degree certificate, with applications sent via email not being considered. The closing date for applications is 2 September 2026, with interviews expected to take place in September.
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We are not liable for any decisions or actions taken by applicants in response to this job listing. By applying, you agree that all application processes, interviews, and potential job offers are managed exclusively by the listed employer or organization.
Beware of fraudulent job offers. Do not provide sensitive personal information or make any payments to secure a job.