UN Administrative Assistant

Job Posting Organization:
The United Nations (UN) is an international organization founded in 1945, currently comprising 193 member states. Its mission is to promote peace, security" style="border-bottom: 1px dotted #007bff !important;">security, and cooperation among nations. The UN Development System, which includes the UN Resident Coordinator Offices (UN RCO), was restructured in 2019 to enhance its effectiveness in achieving the 2030 Agenda and the Sustainable Development Goals (SDGs). The UN RCOs are led by independent UN Resident Coordinators who represent the UN Secretary-General at the country level, supporting nations in their development priorities. The UN aims to embody a culture of innovation, data-driven decision-making, and strategic foresight to meet global challenges.

Job Overview:
The UN Administrative Assistant position is crucial for the effective functioning of the UN Resident Coordinator's Office in Guinea. The role encompasses a wide range of administrative functions, including human resource management, budget and finance, general administration, and contract administration. The Administrative Assistant will be responsible for ensuring compliance with UN rules and procedures, providing support in recruitment and personnel management, assisting in budget preparation and monitoring, and maintaining effective communication with various stakeholders. This position requires a proactive approach to problem-solving and a commitment to the UN's mission of promoting sustainable development and gender equality.

Duties and Responsibilities:
The Administrative Assistant will perform various duties, including but not limited to: initiating and processing human resource activities such as recruitment, performance appraisals, and training; responding to staff inquiries regarding administrative procedures; maintaining vacancy announcement files; assisting in budget preparation and monitoring expenditures; drafting routine correspondence; coordinating with service units; guiding junior staff; collecting and analyzing data for reports; assisting with contract administration; auditing contractor invoices; and processing payments. The role also involves ensuring the smooth operation of the office by managing travel programs, monitoring accounts, and organizing events.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A relevant first-level university degree may be accepted in lieu of two years of required experience. A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related area is required. Experience with an Enterprise Resources Planning (ERP) system, such as Umoja, is desirable, as is experience with the United Nations or similar international organizations. Candidates should also have experience in data analytics or related fields.

Educational Background:
Completion of a high school diploma or equivalent is required. A relevant first-level university degree may be accepted in lieu of two years of required experience, indicating that higher education can compensate for a lack of experience in administrative roles.

Experience:
The position requires a minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related area. This experience is essential to ensure that the candidate is well-versed in the complexities of UN administrative processes. Candidates with a first-level university degree may have the minimum experience requirement reduced by two years, allowing for a more diverse pool of applicants with varying educational backgrounds.

Languages:
English and French are the working languages of the United Nations Secretariat. For this position, proficiency in both languages is required at UN Level II for reading, writing, listening, and speaking. This bilingual requirement is crucial for effective communication within the UN system and with external stakeholders.

Additional Notes:
This is a fixed-term position with an initial appointment period of one year, subject to the availability of funds and budgetary approval. The position is subject to local recruitment, meaning that applicants must be authorized to work in Guinea. Selected candidates from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The UN is committed to achieving gender balance and diversity in its workforce, and applicants are encouraged to apply online as soon as possible.