Project Coordinator

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and has since been a key player in the field of international migration. The organization focuses on the organized movement of persons in need of migration assistance, which is a fundamental aspect of its operations. IOM operates globally, with various Country Offices that manage Movement Operations Units. These units are coordinated under the Resettlement and Movement Management (RMM) Division, which is part of the Department of Mobility Pathways and Inclusion (DMPI) at IOM's headquarters in Geneva. IOM's mission is to ensure humane and orderly migration for the benefit of all, and it works in numerous countries to provide support and assistance to migrants and refugees.

Job Overview:
The Project Coordinator position is crucial for the effective implementation of IOM's projects in Oranjestad, Aruba. The individual in this role will work under the overall supervision of the Coordinator for the Caribbean and the direct supervision of the Program Manager. The Project Coordinator will be responsible for planning and coordinating operational activities, ensuring that all procedures align with IOM standards. This includes developing and maintaining effective project monitoring procedures, maintaining project correspondence, and drafting reports on IOM activities in Aruba. The role also involves overseeing the implementation of the Displacement Tracking Matrix (DTM) in Aruba, coordinating with government partners, donors, and civil society, and preparing agendas for meetings and field visits. The Project Coordinator will also be responsible for training sessions and workshops related to IOM projects, supervising administrative procedures, monitoring project activities, and analyzing data to develop reports. This position requires a proactive approach to project management and collaboration with various stakeholders to achieve project outcomes.

Duties and Responsibilities:

• Plan and coordinate the implementation of operational activities of the office, ensuring adherence to IOM standards.
• Maintain project correspondence and communication.
• Draft regular and special reports covering IOM activities in Aruba, including briefings and background information as required.
• Oversee the implementation of the DTM in Aruba, ensuring proper adaptation to the local context.
• Coordinate liaison with government partners, donors, the UN, and civil society.
• Prepare agendas and arrange field visits, appointments, and meetings related to project activities, and write minutes from these meetings.
• Plan, coordinate, and implement training sessions, workshops, and other activities about IOM projects/programs.
• Supervise administrative procedures required for successful project implementation.
• Monitor the implementation of activities to achieve project outcomes according to the budget. 1
• Supervise the data collection process for all project activities and verify the data for consistency. 1
• Analyze data and develop reports based on specified standards and templates. 1
• Undertake duty travel for project implementation purposes. 1
• Assist in developing new programs and implementing them in collaboration with relevant authorities and entities. 1
• Plan and coordinate activities with R4V partners. 1
• Supervise/manage the team in Aruba. 1
• Assist in developing project proposals to secure funding for the Mission. 1
• Perform other project-related duties as assigned.

Required Qualifications:
Candidates must possess a Bachelor’s degree in Social Science, International Relations, Regional Studies, or a related field from an accredited institution, along with two years of relevant professional experience. Alternatively, a university degree in the aforementioned fields with four years of relevant professional experience is acceptable. Candidates should have a strong understanding of project management principles and practices, as well as the ability to work collaboratively with diverse stakeholders.

Educational Background:
The educational background required for this position includes a Bachelor’s degree in Social Science, International Relations, Regional Studies, or a related field from an accredited academic institution. Candidates with a university degree in these fields and additional relevant professional experience are also considered qualified for the role.

Experience:
The position requires prior Movement Operations experience, particularly within IOM, which is essential for understanding the organization's operational framework. Knowledge of IOM's Movement Operations program implementation, as well as familiarity with administrative, financial, and business rules and practices, is highly desirable.

Languages:
While the job description does not specify mandatory languages, proficiency in English is likely essential given the international nature of IOM's work. Additional languages relevant to the region or the stakeholders involved may be considered advantageous.

Additional Notes:
The job does not specify a deadline for applications, nor does it mention contract duration, seniority level, or whether the position is full-time or part-time. However, given the nature of the role and the organization, it is likely a full-time position focused on project implementation in Aruba.