Administrative Officer NO2 (TA 6 months)

Job Posting Organization:
UNICEF, established in 1946, operates in over 190 countries and territories with a mission to save children's lives, defend their rights, and help them fulfill their potential. The organization is committed to promoting the rights of every child, ensuring that they have the opportunity to survive, develop, and reach their full potential, free from discrimination and exclusion. UNICEF employs a diverse workforce and offers opportunities for professional and personal development, along with an attractive compensation and benefits package.

Job Overview:
The Administrative Officer will be responsible for delivering efficient and cost-effective administrative support services under the supervision of a designated supervisor. The incumbent will ensure that the office's administrative operations comply with UNICEF's policies, procedures, rules, and regulations. This role is critical in managing administrative staff and providing guidance on administrative support services. The position requires a proactive approach to budget management, property management, contract arrangements, and coordination of staff learning and development. The incumbent will also engage in partnerships and collaboration with various stakeholders to enhance the effectiveness of administrative operations.

Duties and Responsibilities:
The key functions of the Administrative Officer include:

• Developing and implementing policies, procedures, and strategies for administrative operations.
• Managing the budget effectively to ensure optimal resource allocation.
• Providing comprehensive administrative support and services to the office.
• Overseeing property management, ensuring that all assets are accounted for and maintained.
• Arranging and controlling contracts to ensure compliance with organizational standards.
• Facilitating staff learning and development initiatives to enhance team capabilities.
• Coordinating partnerships and collaboration with other organizations and stakeholders.
• Performing any other duties and responsibilities as assigned by the supervisor.

Required Qualifications:
Candidates must possess a completed First Level University Degree in social sciences, business management, administration, finance, or any other relevant field. Additionally, a minimum of two years of relevant professional work experience in office management, administration, finance, accounting, ICT, human resources, supply, or any other relevant function is required. Experience in emergency contexts is also essential. Candidates should demonstrate strong technical knowledge and service management skills.

Educational Background:
The position requires a First Level University Degree in a relevant field such as social sciences, business management, administration, finance, or similar disciplines. This educational background is crucial for understanding the complexities of administrative functions and the operational environment in which UNICEF operates.

Experience:
The ideal candidate should have at least two years of relevant professional work experience. This experience should encompass office management, administration, finance, accounting, ICT, human resources, supply, or other relevant functions. Importantly, experience in emergency situations is a prerequisite, as the role may involve responding to urgent humanitarian needs.

Languages:
Fluency and proficiency in both Spanish and English are mandatory for this position. Additionally, knowledge of another official UN language such as Arabic, Chinese, French, or Russian is considered desirable. This multilingual capability is essential for effective communication within the diverse operational context of UNICEF.

Additional Notes:
This position is a temporary appointment for a duration of six months. It is classified as an elevated risk role for Child Safeguarding purposes, requiring additional vetting and assessment. UNICEF promotes a diverse and inclusive workforce and encourages applications from all qualified candidates, regardless of gender, nationality, or background. The organization offers a range of benefits, including paid parental leave and reasonable accommodations for persons with disabilities. Candidates should be aware that UNICEF does not charge any processing fees during the recruitment process and that all selected candidates will undergo rigorous reference and background checks.