Senior Administrative and Finance Assistant

Job Posting Organization:
The International Labour Organization (ILO) is a specialized agency of the United Nations that aims to promote social justice and fair labor practices. Established in 1919, the ILO has a mission to ensure that labor standards are upheld globally, focusing on promoting decent work for all. The organization operates in over 180 countries and has a diverse workforce dedicated to improving labor conditions and promoting rights at work. The ILO is committed to fostering a culture of diversity and inclusion within its workforce, encouraging applications from qualified individuals regardless of gender, disability, or background.

Job Overview:
The Senior Administrative and Finance Assistant plays a crucial role in the efficient functioning of the ILO project office in Riyadh. This position is responsible for overseeing the administrative, financial, human resources, and logistical operations of the office, ensuring that all processes run smoothly on a day-to-day basis. The incumbent will report directly to the Senior Coordinator and will collaborate closely with the Regional Office for Arab States. The role requires a proactive approach to managing office support services, ensuring compliance with ILO regulations, and providing high-quality administrative support to project staff. The Senior Administrative and Finance Assistant will also be involved in financial operations, including budget monitoring and reporting, travel arrangements, and procurement processes, making it essential for the candidate to have a strong background in finance and administration.

Duties and Responsibilities:
The duties and responsibilities of the Senior Administrative and Finance Assistant include ensuring the smooth functioning of project administration and office management. This involves providing management and administrative support, processing entitlements, maintaining records, and advising project staff on administrative rules and regulations. The incumbent will be responsible for making travel and hotel reservations, coordinating visa and residency requirements, and organizing special meetings and workshops. Additionally, the role includes preparing and finalizing correspondence and documents, undertaking procurement and contract administration, maintaining office systems and records, and representing the ILO in interagency initiatives. The Senior Administrative and Finance Assistant will also be expected to keep abreast of changes in administrative policies and provide training to staff as needed.

Required Qualifications:
Candidates must have completed secondary school education with training in accounting or finance. Post-secondary technical or vocational qualifications, or university-level coursework in business administration or related fields, are strongly desirable. The position requires at least seven years of progressively responsible experience in accounting and finance, including senior-level support services. Experience with an enterprise resource planning (ERP) system is essential, and additional experience within the United Nations or similar organizations is highly advantageous. Candidates should also have demonstrated experience in general administration, procurement, and human resources administration, as well as sound knowledge of Saudi administrative procedures.

Educational Background:
The educational background required for this position includes completion of secondary school education, with a strong preference for candidates who have pursued post-secondary technical or vocational qualifications or university-level coursework in business administration, general administration, or office support. This educational foundation is critical for understanding the complexities of administrative and financial operations within the ILO framework.

Experience:
The ideal candidate should possess a minimum of seven years of progressively responsible experience in accounting and finance, with a focus on providing senior-level support services. Experience working with an enterprise resource planning (ERP) system is mandatory. Candidates with eight or more years of relevant experience, particularly within the United Nations or international organizations, will be viewed favorably. Experience in general administration, procurement, and human resources administration, as well as supporting senior management, is also highly desirable.

Languages:
Excellent command of both Arabic and English, both written and spoken, is required for this position. The ability to draft, review, and finalize documents in both languages is essential, as well as the capacity to provide informal translation and interpretation as needed. Strong language skills are critical for effective communication within the multicultural environment of the ILO.

Additional Notes:
The position is a fixed-term contract for one year, with the possibility of extension based on various factors such as funding availability and performance. The entry-level salary for this position is 272,245 SAR yearly. Candidates must possess a valid Saudi ID or work permit to reside and work in Saudi Arabia. The ILO values diversity and encourages applications from qualified female candidates and individuals with disabilities. The recruitment process is subject to specific local criteria, and the ILO does not charge any fees at any stage of the recruitment process.