Administrative Officer

Job Posting Organization:
The position is located within the Department of Management Strategy, Policy and Compliance, specifically in the Office of Programme Planning, Finance and Budget, under the Secretariat of the Independent Audit Advisory Committee (IAAC) of the General Assembly. The IAAC was established by General Assembly resolution 60/248 and serves in an expert advisory capacity, assisting the Assembly in fulfilling its oversight responsibilities. The organization aims to enhance the effectiveness of the UN's oversight mechanisms and ensure accountability in its operations. The IAAC operates with a mission to provide independent and objective advice to the General Assembly, ensuring that the UN's financial and operational activities are conducted in accordance with established regulations and best practices. The IAAC is composed of a group of experts who bring diverse backgrounds and experiences to the table, contributing to the overall governance and accountability of the UN system. For more information about the IAAC, you can visit their official website at https://www.un.org/ga/iaac/.

Job Overview:
The Administrative Officer will play a crucial role in supporting the Executive Secretary of the IAAC and its members by managing various administrative functions. This position requires a comprehensive understanding of human resources management, budget and finance, and general administration. The officer will initiate and coordinate human resource activities, ensuring compliance with UN rules and procedures while providing expert advice on conditions of service and entitlements. Additionally, the officer will lead the preparation and implementation of the work program and budget, ensuring alignment with organizational priorities. The role also involves conducting studies to enhance budget reporting systems and monitoring budgetary allocations to ensure effective resource utilization. The Administrative Officer will supervise a team, produce complex reports, and provide guidance to junior staff, while also leveraging data analytics and visualization methods to support decision-making processes. This position demands a proactive approach to problem-solving and the ability to work under pressure while maintaining a high level of professionalism.

Duties and Responsibilities:
The Administrative Officer will be responsible for a wide range of duties, including but not limited to:

• Initiating and coordinating human resource activities such as recruitment, placement, performance appraisal, and training, ensuring adherence to UN policies.
• Providing expert advice on staff rules and regulations, including conditions of service and entitlements.
• Leading the preparation and implementation of the work program and budget, ensuring effective resource allocation.
• Conducting studies to improve budget reporting systems and monitoring budgetary allocations.
• Establishing sound policies and procedures for financial management and control.
• Supervising a team and advising colleagues on human resource and financial administration issues.
• Producing major reports and conducting in-depth analysis of key issues relevant to the IAAC's work.
• Collecting and analyzing data to identify trends and provide insights through data visualization methods.
• Performing other related duties as required to support the IAAC's objectives.

Required Qualifications:
Candidates must possess a strong understanding of administrative, budgetary, financial, and human resources policies and procedures. They should demonstrate the ability to apply UN administrative rules and regulations effectively in various work situations. The ideal candidate will have excellent analytical and evaluative skills, enabling them to conduct independent research and analysis. They should be capable of identifying issues, formulating opinions, and making recommendations based on their findings. Additionally, candidates should exhibit professionalism, efficiency, and a commitment to achieving results while maintaining a focus on gender perspectives and equal participation in all areas of work.

Educational Background:
An advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law, or a related area is required for this position. Alternatively, a first-level university degree (Bachelor's degree or equivalent) combined with two additional years of relevant work experience may be accepted in lieu of the advanced degree. Furthermore, successful completion of degree and non-degree programs in data analytics, business analytics, or data science is considered an advantage, as it aligns with the increasing importance of data-driven decision-making in administrative roles.

Experience:
Candidates must have a minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management, or a related field. Additionally, at least two years of experience in data analytics, artificial intelligence, or a related area is required. Experience working with intergovernmental bodies is also essential, as it provides valuable insights into the unique operational dynamics of such organizations. Desirable experience includes monitoring and reviewing budgetary allocations, which is critical for ensuring effective financial management within the IAAC.

Languages:
The working languages of the United Nations Secretariat are English and French. For this job opening, proficiency in English is required. Candidates should refer to the UN Language Framework for the minimum required level for each skill in these languages, which can be found at https://languages.un.org. While French is not mandatory for this position, it may be considered an asset, particularly in enhancing communication within the UN's multilingual environment.

Additional Notes:
The job does not specify the contract duration or seniority level, but it is implied that the position is full-time given the responsibilities outlined. The recruitment process may be open to both national and international candidates, reflecting the UN's commitment to diversity and inclusion in its workforce. Compensation and benefits details are not provided in the job description, but candidates can expect a competitive salary and benefits package in line with UN standards.