Programme Management Assistant

Job Posting Organization:
The position is located within the office of the Secretariat of the Administrative and Budgetary (Fifth) Committee and the Committee for Programme and Coordination (CPC), which is part of the Department of Management Strategy, Policy and Compliance. This department plays a crucial role in ensuring that the United Nations operates efficiently and effectively, focusing on management strategies, policy development, and compliance with established regulations. The organization is dedicated to promoting international cooperation and sustainable development, with a mission to enhance the effectiveness of the UN's operations across various member states. The UN has a global presence, operating in numerous countries and employing thousands of staff members who work towards achieving its goals.

Job Overview:
The Programme Management Assistant will play a vital role in supporting the planning, implementation, and follow-up activities related to the work of the Fifth Committee and CPC. This position requires a proactive individual who can assist in coordinating team-wide activities, as well as in the planning and preparation of various programs and projects. The incumbent will monitor the status of program/project proposals and ensure that all necessary documentation is completed and submitted for approval. The role also involves preparing announcements, procedural notes, and other communications related to the meetings of the Fifth Committee and CPC. Additionally, the Programme Management Assistant will conduct research, compile and analyze data, and assist in the preparation of reports and documentation related to the committees' work. This position is essential for maintaining the flow of information and ensuring that all activities are aligned with the committees' objectives.

Duties and Responsibilities:
The Programme Management Assistant will be responsible for a wide range of duties, including: providing assistance in planning and implementing activities related to the Fifth Committee and CPC; coordinating team-wide activities and monitoring the status of program/project proposals; preparing announcements and procedural notes; conducting research and compiling data on specific programs/projects; assisting in the preparation of documentation and reports; collaborating with program officers on performance reporting; maintaining and updating files and databases; drafting correspondence related to program/project administration; responding to information requests; assisting in arranging teleconferences and video-conferences; serving as a focal point for obtaining necessary clearances; and performing other duties as assigned. This comprehensive set of responsibilities requires strong organizational skills, attention to detail, and the ability to work collaboratively with various stakeholders.

Required Qualifications:
Candidates must possess a high school diploma as a minimum requirement. Additionally, a minimum of seven years of experience in program or project administration, technical cooperation, or a related area is required. For candidates with a first-level university degree or higher, the minimum years of relevant experience is reduced to five years. Experience dealing with policies, procedures, and practices for conferences at the United Nations or similar international organizations is desirable. Furthermore, experience in developing and maintaining websites is also considered an asset. Candidates should demonstrate professionalism, client orientation, and technological awareness in their work.

Educational Background:
The educational background required for this position includes a high school diploma as a minimum. However, candidates with a first-level university degree or higher will have a reduced experience requirement, indicating that higher education is valued in this role. The emphasis on educational qualifications suggests that the organization seeks individuals who are not only experienced but also possess a solid academic foundation to support their work in a complex international environment.

Experience:
The position requires a minimum of seven years of relevant experience in program or project administration, technical cooperation, or a related area. This experience is crucial for understanding the complexities of the role and the environment in which the United Nations operates. For candidates who hold a first-level university degree or higher, the required experience is reduced to five years, reflecting the organization's recognition of the value of higher education in equipping individuals with the necessary skills and knowledge for the position. Experience in dealing with policies and procedures at the United Nations or similar organizations is highly desirable, as it indicates familiarity with the specific context and operational frameworks of international organizations.

Languages:
English is the required working language for this position, as it is one of the two official working languages of the United Nations Secretariat, alongside French. Proficiency in English is essential for effective communication and collaboration within the organization. While French is also recognized as a working language, the primary requirement for this job opening is English, indicating that candidates must demonstrate a strong command of the language to fulfill the responsibilities of the role effectively.

Additional Notes:
The job does not specify a deadline for applications, which may indicate that the position is open until filled. The role is likely to be full-time, given the nature of the responsibilities outlined. The position is based in New York City, which is the headquarters of the United Nations, and may involve interactions with various international stakeholders. The organization is known for its commitment to diversity and inclusion, and candidates are encouraged to incorporate gender perspectives into their work. Compensation and benefits details are not provided in the job description, but positions within the United Nations typically come with competitive salaries and comprehensive benefits packages.