Finance Assistant

Job Posting Organization:
The World Food Programme (WFP) is the world’s largest humanitarian organization, established to save lives in emergencies and to use food assistance as a means to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. WFP operates in numerous countries around the globe, employing a diverse workforce committed to its mission. The organization emphasizes the importance of diversity and inclusion in its workforce, ensuring equal employment opportunities for all individuals regardless of their background. WFP has received recognition for its efforts, including being awarded the Nobel Peace Prize in 202

• The organization is dedicated to fostering a healthy and inclusive work environment, where employees are encouraged to develop their skills and advance their careers through various training and development programs. WFP's commitment to its values—Integrity, Collaboration, Commitment, Humanity, and Inclusion—guides its operations and interactions with partners and beneficiaries alike.

Job Overview:
The Finance Assistant position at WFP is crucial for ensuring the smooth operation of financial processes within the organization. The role involves providing procedural and technical support to staff in finance and budget areas, ensuring compliance with WFP's financial policies and regulations. The Finance Assistant will monitor monthly expenditure forecasts, prepare financial reports, and manage bank and petty cash accounts. This position requires a proactive approach to financial management, including verifying vendor claims and ensuring timely payments. The Finance Assistant will also be responsible for compiling financial information from various sources, retrieving and validating data from financial systems, and maintaining accurate records of expenses. The role is designed for individuals who are detail-oriented and possess strong analytical skills, as they will contribute to financial market analysis and assist in the capacity development of cooperating partners in financial management. Overall, the Finance Assistant plays a vital role in supporting WFP's mission by ensuring effective financial management and reporting.

Duties and Responsibilities:
The Finance Assistant will perform a variety of duties, including but not limited to: assisting in providing procedural and technical support to staff regarding finance and budget compliance; monitoring monthly expenditure forecasts and preparing expenditure reports; regularly monitoring bank and petty cash accounts; verifying vendor claims and ensuring timely payments; compiling financial information for reports related to budgets and expenditures; retrieving, formatting, and validating information from financial systems; monitoring and recording expenses in line with the approved budget; preparing bank transfer sheets and currency conversion requests; maintaining a file register in Teams for compliance with WFP guidelines; acting as petty cash cashier; contributing to financial market analysis; assisting in the capacity development of cooperating partners; providing guidance and on-the-job training to support staff; and performing other related duties as required. The Finance Assistant will also be responsible for delivering accurate financial reports and ensuring compliance with IPSAS standards.

Required Qualifications:
Candidates for the Finance Assistant position must possess a strong understanding of financial management principles and practices. They should have experience in financial reporting, budgeting, and compliance with financial regulations. Proficiency in financial software and systems is essential, along with strong analytical and problem-solving skills. The ideal candidate should demonstrate attention to detail and the ability to work effectively in a team environment. Excellent communication skills are also required, as the Finance Assistant will interact with various stakeholders, including vendors and internal staff. A commitment to WFP's values and mission is crucial for success in this role.

Educational Background:
A minimum of a secondary school education is required for the Finance Assistant position, with a preference for candidates who have completed a degree in finance, accounting, business administration, or a related field. Additional certifications in financial management or accounting are advantageous and may enhance a candidate's qualifications for the role.

Experience:
Candidates should have at least two years of relevant experience in finance or accounting roles. Experience working in an international organization or a humanitarian context is highly desirable. Familiarity with WFP's financial policies and procedures, as well as experience in financial reporting and compliance, will be beneficial for applicants.

Languages:
Fluency in English is mandatory for the Finance Assistant position, as it is the working language of WFP. Knowledge of additional languages, particularly those relevant to the regions where WFP operates, is considered an asset and may enhance a candidate's application.

Additional Notes:
The Finance Assistant position is a full-time role based in Yerevan, Armenia. The contract duration and specific terms will be outlined in the vacancy announcement. WFP is committed to providing reasonable accommodations for individuals with disabilities throughout the recruitment process. The organization emphasizes the importance of a diverse and inclusive work environment and encourages qualified candidates from all backgrounds to apply. Compensation and benefits will be competitive and in line with WFP's terms and conditions.