Administrative and Procurement Associate

Job Posting Organization:
The United Nations Population Fund (UNFPA) is the lead United Nations agency focused on delivering a world where every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. Established in 1969, UNFPA operates in over 150 countries and has a mission to promote the right of every woman, man, and child to enjoy a life of health and equal opportunity. The organization is committed to achieving the Sustainable Development Goals by 2030, particularly in areas related to family planning, maternal health, gender-based violence, and demographic change. UNFPA's strategic plan for 2026-2029 outlines its response to a complex global environment, emphasizing resilience and renewal through interconnected outcomes that address unmet needs and promote rights-based policies.

Job Overview:
The Administrative and Procurement Associate position is situated within the UNFPA Eastern Europe and Central Asia Regional Office (EECARO) in Istanbul. This role is integral to the operations team and involves working closely with the Regional International Operations Manager (RIOM). The incumbent is expected to adopt a client-oriented and results-focused approach to interpreting rules, procedures, and guidelines, providing essential support and guidance to the region. The position plays a crucial role in developing and implementing operational initiatives aimed at enhancing efficiency and effectiveness in procurement and administrative policies. The Administrative and Procurement Associate will ensure compliance with UNFPA standards while contributing to the overall operational excellence of the organization.

Duties and Responsibilities:
The duties and responsibilities of the Administrative and Procurement Associate include:

• Assisting the RIOM in developing and implementing regional operational strategies aimed at achieving cost efficiencies.
• Leading interventions to build regional capacity and ensure compliance in procurement and administration.
• Acting as a resource for addressing audit recommendations related to procurement and administration.
• Coordinating procurement processes from requirement definition to contract closure, including leading procurement planning discussions.
• Facilitating solicitation processes and providing administrative support during bid evaluations.
• Drafting contracts and ensuring necessary clearances are obtained for solicitations over $100,00
• Managing vendor relationships and conducting regular evaluations.
• Supporting logistical operations, including vehicle management and service contract renewals.
• Assisting in the development of standard operating procedures and reports to improve efficiency.

Required Qualifications:
The position requires a completed secondary level education as a minimum, with a first-level university degree in Procurement, Supply Chain Management, Business Administration, or a related field being desirable. Candidates should possess a minimum of seven years of relevant experience in administration, procurement, and logistics, with a proven track record in managing procurement and administrative functions in development organizations. Expert knowledge of public sector supply chain management policies and procedures is essential, along with proficiency in Microsoft Office applications and experience with ERP systems. Strong analytical skills and the ability to write clearly and concisely are also required.

Educational Background:
Candidates must have completed secondary level education, with a first-level university degree in a relevant field such as Procurement, Supply Chain Management, or Business Administration being preferred. This educational background is essential for understanding the complexities of procurement and administrative processes within the UNFPA framework.

Experience:
The role demands a minimum of seven years of relevant experience in administration, procurement, and logistics. Candidates should have a solid background in managing and implementing procurement and administrative functions, particularly within development organizations at either the national or international level. Experience with UN organizations is highly desirable, as is familiarity with the specific policies and procedures of the United Nations.

Languages:
Fluency in English and Turkish is mandatory for this position. Proficiency in additional languages may be considered an asset, enhancing communication within the diverse operational environment of UNFPA.

Additional Notes:
This position offers a competitive remuneration package, including health insurance and other benefits. UNFPA promotes a work environment that values gender equality, diversity, and integrity, encouraging applications from women and underrepresented groups. Reasonable accommodations may be provided for applicants with disabilities to support their participation in the recruitment process. The organization emphasizes equal opportunities in all aspects of employment, including training and compensation.