Team Assistant

Job Posting Organization:
The position is located within the UN Human Rights Training and Documentation Centre for South-West Asia and Arab Region (UNTDC/The Centre), which is part of the Office of High Commissioner for Human Rights (OHCHR). The Centre is dedicated to promoting and protecting human rights in the region, providing training and documentation services to enhance the capacity of stakeholders in the field of human rights. The organization operates with a mission to uphold the principles of human rights as enshrined in law" style="border-bottom: 1px dotted #007bff !important;">international law, and it engages with various partners to foster a culture of respect for human rights across different sectors. The Centre is based in Doha, Qatar, and collaborates with various UN entities and local organizations to achieve its objectives.

Job Overview:
The Team Assistant will play a crucial role in supporting the administrative functions of the UN Human Rights Training and Documentation Centre. This position requires a proactive individual who can manage a wide range of office support tasks, ensuring smooth operations within the Centre. The Team Assistant will work under the general supervision of the Head of the Centre and the direct supervision of the Administrative Associate, collaborating closely with all staff members, stakeholders, and partners. The role involves responding to routine correspondence, managing schedules, and assisting in the preparation of reports and presentations. The Team Assistant will also be responsible for maintaining databases, organizing information, and providing logistical support for meetings and events. This position is essential for ensuring that the Centre's activities are carried out efficiently and effectively, contributing to the overall mission of promoting human rights in the region.

Duties and Responsibilities:
The Team Assistant will be responsible for a comprehensive range of duties, including but not limited to: performing various office support and administrative functions; drafting responses to routine correspondence; producing complex documents and reports; monitoring processes and schedules related to the unit's outputs; verifying the accuracy of documents; compiling information for reports and meetings; generating statistical reports; proofreading documents for accuracy; screening phone calls and visitors; providing secretarial and logistical support for meetings; maintaining websites; preparing presentation materials; managing calendars; performing data entry; processing mail and documents; updating distribution lists; handling administrative tasks such as leave recording and budget follow-up; maintaining files and databases; assisting with software and hardware support; guiding less experienced staff; collecting and analyzing data; developing content for digital platforms; managing assets; troubleshooting server systems; and performing other duties as assigned.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A first-level university degree or higher can reduce the minimum required experience to one year. The position requires a minimum of three years of experience in general administrative office support or a related area. Candidates with experience in logistical support, particularly for workshops and events, will be preferred. Familiarity with ERP systems such as Umoja and experience in creating content for digital platforms are desirable. Additionally, experience working with the UN system or similar international organizations is an asset.

Educational Background:
The educational requirement for this position is a high school diploma or equivalent. Candidates with a first-level university degree or higher will have their minimum experience requirement reduced, making them more competitive for the role. This educational background is essential for understanding the administrative processes and procedures necessary for effective support within the UN framework.

Experience:
The position requires a minimum of three years of relevant experience in general administrative office support or a related area. However, this requirement is reduced to one year for candidates who possess a first-level university degree or higher. Experience in logistical support, particularly in arranging travel for workshops and events, is highly desirable. Familiarity with ERP systems such as Umoja and experience in creating content for digital platforms, including social media and websites, are also beneficial. Candidates with experience in the UN system or similar international organizations will be given preference, as this background provides valuable insight into the operational context of the role.

Languages:
For this position, proficiency in English and Arabic is required. English is one of the working languages of the United Nations Secretariat, and candidates must demonstrate a minimum proficiency level of UN Level III in reading, writing, listening, and speaking. Arabic is also required at the same proficiency level. Knowledge of French is not mandatory but may be considered an asset. The ability to communicate effectively in these languages is crucial for collaboration within the UN and with external stakeholders.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work for the United Nations in Doha, Qatar. The appointment may be extended based on the availability of funds and the extension of the mandate. Candidates selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits that are exclusive to international recruitment. The United Nations emphasizes the importance of diversity and inclusion in its workforce, and all employment decisions are made based on qualifications and organizational needs. Reasonable accommodations may be provided for applicants with disabilities to support their participation in the recruitment process.