Administrative Assistant

Job Posting Organization:
The position is located in the Regional Hub for Central and West Africa (RHCWA) of the Office of the High Commissioner for Human Rights (OHCHR). The OHCHR was established to promote and protect human rights globally, ensuring that all individuals can enjoy their rights and freedoms. The organization operates in various countries, focusing on human rights issues and providing support to governments and civil society. The OHCHR employs a diverse workforce dedicated to upholding human rights standards and principles.

Job Overview:
The Administrative Assistant plays a crucial role in supporting the administrative functions of the Regional Hub for Central and West Africa. This position involves managing human resources activities, budget and finance tasks, and general administrative duties. The Administrative Assistant will work closely with the Associate Administrative Officer and will be responsible for ensuring compliance with UN rules and procedures. The role requires a proactive approach to problem-solving and the ability to handle multiple tasks efficiently. The successful candidate will be expected to provide high-quality administrative support, maintain accurate records, and facilitate communication between various stakeholders within the organization.

Duties and Responsibilities:
The Administrative Assistant will be responsible for a wide range of duties, including but not limited to: initiating and processing human resource activities such as recruitment, placement, and performance appraisals; responding to staff inquiries regarding administrative procedures and entitlements; maintaining vacancy announcement files; monitoring staffing tables and preparing statistical data; assisting in budget preparation and financial reporting; drafting routine correspondence; coordinating with service units; and performing other related administrative duties as required. Additionally, the Administrative Assistant may guide and supervise junior staff and assist in data collection and analysis for reporting purposes.

Required Qualifications:
Candidates must possess a high school diploma or equivalent. A minimum of seven years of progressively responsible experience in administrative services, finance, accounting, audit, human resources, or a related area is required. Candidates with a first-level university degree will have their minimum experience requirement reduced by five years. Experience with an Enterprise Resource Planning (ERP) system, such as Umoja, is essential, along with a minimum of one year of experience in data analytics or a related field. Experience within the United Nations common system or similar international organizations is desirable.

Educational Background:
The minimum educational requirement for this position is a high school diploma or equivalent. While specific job-related qualifications are not detailed, candidates with higher education degrees may be preferred, particularly those in fields related to administration, finance, or human resources.

Experience:
The position requires a minimum of seven years of progressively responsible experience in relevant administrative roles. This experience should encompass various aspects of administrative services, finance, accounting, audit, and human resources. Candidates with a first-level university degree will have their experience requirement reduced to two years. Experience with ERP systems and data analytics is also necessary, with additional preference given to candidates who have worked within the UN system or similar international organizations.

Languages:
The working languages of the United Nations Secretariat are English and French. For this position, proficiency in French is required at UN Level II, while English is desirable at UN Level I. Candidates must demonstrate their language skills in reading, writing, listening, and speaking as per the UN Language Framework.

Additional Notes:
This position is subject to local recruitment, meaning that applicants must be authorized to work in Cameroon. The appointment may be extended based on the availability of funds and the extension of the mandate. Candidates selected from outside the duty station will be responsible for their relocation expenses. Staff members recruited locally are not eligible for allowances or benefits exclusive to international recruitment. The United Nations emphasizes the importance of diversity and encourages female candidates to apply. The organization is committed to creating an inclusive environment and will provide reasonable accommodations for applicants with disabilities upon request.