Programme Assistant

Job Posting Organization:
The United Nations Population Fund (UNFPA) is a leading UN agency that focuses on reproductive health and rights, population dynamics, and gender equality. Established in 1969, UNFPA operates in over 150 countries, with a mission to ensure that every pregnancy is intended, every childbirth is safe, and every young person's potential is fulfilled. The organization is committed to upholding the rights and choices of women, girls, and young people across their life cycles, and it plays a crucial role in implementing the Sustainable Development Goals (SDGs) by 203

• UNFPA's strategic plan for 2026-2029 outlines its response to a complex global environment, emphasizing resilience and renewal while addressing critical issues such as family planning, maternal health, gender-based violence, and demographic changes.

Job Overview:
The Programme Assistant position is integral to the Country Office of UNFPA in Malaysia, providing essential support to the Programmes Unit. This role involves assisting with programme design and implementation, conducting research, and performing data analysis. The Programme Assistant is expected to contribute to the operational and programmatic areas by managing project activities and ensuring the smooth functioning of technical processes. Reporting to the Programme Manager, the Programme Assistant will deliver quality support services to both internal and external clients, mastering relevant rules and guidelines. The position requires a client-oriented approach, focusing on the country programme's objectives and the effective application of established systems and procedures.

Duties and Responsibilities:
The Programme Assistant will undertake a variety of duties, including: assisting in the hiring processes of programme/project implementing partners, ensuring compliance with Prevention of Sexual Exploitation and Abuse (PSEA) requirements, and supporting micro assessments. The role also involves coordinating and reporting on programme/project planning, monitoring, and evaluation, including the preparation of annual workplans and project spot checks. The Programme Assistant will compile, summarize, and present basic information and data on programmes and related topics, participate in the preparation of annual and quarterly project workplans, and facilitate project review meetings by drafting minutes and providing logistical support. Additionally, the Programme Assistant will conduct monitoring visits to project sites and coordinate incoming study tour visits as needed. Financial responsibilities include preparing budget revisions, generating financial reports, and ensuring operational and financial closure of projects in line with UNFPA guidelines. Administrative support tasks involve maintaining project files, arranging meeting schedules, and drafting routine correspondence. The Programme Assistant will also coordinate updates for the office's social media accounts and provide data or programme briefs for communications materials.

Required Qualifications:
Candidates must possess completed Secondary Level Education, with a Bachelor’s degree in finance, public health, population, economics, demography, or other related social sciences being preferable. Relevant experience is required, with five years for those with Secondary Level Education and two years for those with a Bachelor’s degree. Candidates should have knowledge of results-based management, teamwork, time management, and multi-tasking abilities. Proficiency in communication and writing is essential, along with the ability to express ideas clearly in both written and oral forms. Familiarity with computer systems and applications, particularly Google Workspace and AI tools, is also necessary.

Educational Background:
The educational background required for this position includes completed Secondary Level Education as a minimum. A Bachelor’s degree in a relevant field such as finance, public health, population, economics, demography, or other related social sciences is preferred, providing candidates with a solid foundation for understanding the complexities of social sector and programme development.

Experience:
The level of experience required for the Programme Assistant position varies based on educational qualifications. Candidates with completed Secondary Level Education must have at least five years of relevant experience in social sector or programme development. Those holding a Bachelor’s degree are required to have a minimum of two years of relevant experience. This experience should demonstrate a strong understanding of programme support functions and the ability to manage multiple tasks effectively.

Languages:
Fluency in English is mandatory for this position, as it is the primary language of communication within the organization. Proficiency in Bahasa Malaysia is also required, enabling effective communication within the local context and with stakeholders in Malaysia.

Additional Notes:
This position offers an attractive remuneration package, including a competitive net salary, health insurance, and other applicable benefits. UNFPA promotes a work environment that reflects values of gender equality, diversity, integrity, and a healthy work-life balance. The organization encourages applications from women, individuals from the LGBTQIA+ community, minority ethnic groups, indigenous populations, persons with disabilities, and other underrepresented groups. Reasonable accommodations may be provided for applicants with disabilities to support their participation in the recruitment process. UNFPA is committed to equal opportunities in terms of appointment, training, compensation, and selection for all candidates, regardless of personal characteristics.