Senior Reporting Assistant

Job Posting Organization:
The job is posted by UNHCR (United Nations High Commissioner for Refugees), an organization dedicated to saving lives and protecting the rights of refugees, forcibly displaced communities, and stateless people. Established in 1950, UNHCR has a mission to ensure that everyone has the right to seek asylum and find safe refuge in another country. The organization operates in over 130 countries, employing more than 18,000 staff members worldwide. UNHCR's work is guided by the principles of humanity, neutrality, impartiality, and independence, and it aims to provide international protection and assistance to those in need.

Job Overview:
The Senior Reporting Assistant plays a crucial role in fulfilling both internal and external reporting requests within the UNHCR framework. This position requires the incumbent to work closely with the Reporting Officer or other senior staff members, depending on the office's staffing structure. The Senior Reporting Assistant is expected to maintain contacts within the organization and with external partners and stakeholders to gather information and monitor program activities effectively. The role demands a high level of accuracy and quality control when handling sensitive data and reports, as well as the ability to translate complex operational information into clear narratives for diverse audiences. The incumbent must demonstrate a client-oriented mindset, flexibility, and adaptability in changing operational contexts, and a strong sense of initiative to work independently with minimal supervision. The position also involves supporting visibility and communications efforts, particularly in relation to donor-facing materials, and requires cultural sensitivity to operate effectively in diverse, international settings.

Duties and Responsibilities:
The Senior Reporting Assistant is responsible for a variety of tasks, including staying updated on operational developments and assisting in the preparation of briefing notes and reports. The incumbent will consolidate data and facilitate the preparation of periodic reports, such as Sitreps and Fact Sheets, and assist in preparing interviews for local media and background briefings for international media. Regular updates to relevant information tracking systems and adherence to electronic filing requirements are essential. The role also includes providing administrative support for routine services and activities within the unit, accompanying visits from foreign delegations and media to refugee sites, and offering appropriate briefings and interpreting support. The Senior Reporting Assistant will work closely with colleagues to ensure accurate data presentation, prepare and distribute meeting minutes promptly, consolidate inputs for donor reports, and support the identification and management of risks while seeking opportunities that impact objectives in their area of responsibility. Additionally, the incumbent will perform other duties as required by the supervisor.

Required Qualifications:
Candidates must possess a minimum of 2 years of relevant experience with a High School Diploma, or 1 year of relevant work experience with a Bachelor’s degree or equivalent. Essential qualifications include strong computer skills, particularly in MS Office with advanced Excel capabilities, excellent communication skills, and strong interpersonal skills. Desirable qualifications include training relevant to the position's function, particularly in Programme Management at Level

• The role requires a proactive approach to maintaining a safe and respectful working environment, free from harassment and discrimination.

Educational Background:
The educational requirement for this position is a High School Diploma. While no specific field of education is mandated, relevant certifications in Journalism, Social Science, or Humanities are considered advantageous. Candidates with higher educational qualifications may also be considered, particularly if they have relevant work experience.

Experience:
The position requires candidates to have at least 2 years of relevant experience for those with a High School Diploma, or 1 year of relevant experience for those with a Bachelor’s degree or higher. This experience should ideally be in roles that involve reporting, data management, or communications within an international or humanitarian context.

Languages:
Knowledge of English is mandatory, as well as proficiency in the UN working language of the duty station, which is Spanish in this case. For National Professional jobs, knowledge of the local language is also required. Additional language skills may be beneficial but are not mandatory for this position.

Additional Notes:
This position is classified under the UNOPS LICA5 category and is not remote. The target start date for the role is June 1, 2026, and the deadline for applications is June 4, 202

• The position is categorized under a hardship level of A, indicating the least hardship, and is suitable for family staff members or affiliates. All UNHCR staff members are expected to contribute to a safe and empowering work environment, demonstrating zero tolerance for sexual exploitation and abuse, harassment, and discrimination.