Human Resources Management Officer

Job Posting Organization:
The International Organization for Migration (IOM) was established in 1951 and is a Related Organization of the United Nations. It is the leading UN agency in the field of migration, working closely with governmental, intergovernmental, and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all individuals. The organization provides services and advice to both governments and migrants, ensuring a workplace where all employees can thrive professionally while maximizing the potential of migration. IOM operates in numerous countries worldwide, focusing on various aspects of migration management and humanitarian assistance.

Job Overview:
The Human Resources Management Officer will be responsible for managing and supervising human resources management functions within the IOM Mission in Guatemala. This role involves overseeing recruitment processes, coordinating the publication of vacancy notices, sorting applications, organizing interviews, and preparing necessary documentation. The officer will also handle pre-employment activities, maintain HR data accuracy, and support separation and promotion processes. The position requires collaboration with various units at Headquarters and Administrative Centers, ensuring compliance with IOM policies and procedures. The successful candidate will play a crucial role in fostering a positive work environment and supporting the organization's mission to facilitate humane migration.

Duties and Responsibilities:

• Support recruitment processes by coordinating the publication of vacancy notices, receiving and sorting applications, arranging interviews and tests, and preparing required documentation.
• Carry out pre-employment activities, including preparing Entry on Duty documentation, coordinating medical exams, and organizing orientation sessions.
• Maintain data consistency and accuracy in the HR system, monitor contractual situations, and generate HR-related reports.
• Act as Timekeeper, managing leave quotas and responding to inquiries regarding leave administration.
• Support separation, classification, reclassification, and promotion processes by collecting necessary documentation and coordinating with relevant units.
• Update and maintain electronic and physical filing systems, ensuring all personnel files are complete and organized.
• Draft employment certificates, letters, reports, and presentations, and support the organization of HR events.
• Respond to general inquiries regarding HR policies and procedures.
• Perform other related duties as assigned.

Required Qualifications:

• High School diploma with four years of relevant experience; or a Bachelor’s degree in Human Resources, Business Administration, Psychology, or a related field with at least two years of relevant professional experience.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook); experience with ORACLE is an advantage.
• Attention to detail and ability to organize documentation methodically.
• Discretion, customer-oriented approach, patience, and willingness to learn new skills.
• Previous work experience with international humanitarian organizations or NGOs in a multicultural setting is an advantage.

Educational Background:
Candidates must possess either a High School diploma with four years of relevant experience or a Bachelor’s degree in a relevant field such as Human Resources, Business Administration, or Psychology. Accredited universities are those listed in the UNESCO World Higher Education Database, ensuring that candidates have received quality education that meets international standards.

Experience:
The position requires a minimum of two years of relevant professional experience for candidates with a Bachelor’s degree, or four years for those with a High School diploma. Experience in human resources management, particularly in recruitment and employee relations, is essential. Familiarity with international organizations and their operational frameworks will be beneficial.

Languages:
Fluency in Spanish and English is required, both oral and written. Knowledge of one of the Mayan languages is considered an asset. Language proficiency will be evaluated during the selection process, which may include written and/or oral assessments. All IOM staff must be fluent in one of the organization's official languages (English, French, or Spanish).

Additional Notes:
This vacancy is published under the expedited recruitment process, meaning only internal and internal-equivalent candidates are eligible for consideration. Candidates must attach a Curriculum Vitae and a Letter of Interest in PDF format. The position is open only to citizens or foreign nationals legally authorized to work in Guatemala. The selection process may also be used to fill similar positions in various duty stations. Recommended candidates will remain eligible for appointment in a similar position for 24 months. Appointment is subject to medical fitness certification, accreditation, and compliance with residency or visa requirements. IOM has a zero-tolerance policy regarding conduct incompatible with the aims of the United Nations, including discrimination and harassment. IOM does not charge any fees during the recruitment process and only accepts applications submitted through the IOM e-Recruitment system.