Site Maintenance Assistant G4

Job Posting Organization:
The World Food Programme (WFP) is the world's largest humanitarian organization dedicated to saving lives in emergencies and using food assistance to build pathways to peace, stability, and prosperity for people recovering from conflict, disasters, and the impacts of climate change. Established in 1961, WFP operates in over 80 countries, employing thousands of staff members who are committed to the mission of ending global hunger. WFP's core values include Integrity, Collaboration, Commitment, Humanity, and Inclusion, and it strives to create a diverse and inclusive work environment where all employees can thrive. The organization has received numerous accolades, including the Nobel Peace Prize in 2020, recognizing its efforts to combat hunger and promote peace worldwide. WFP is dedicated to investing in the personal and professional development of its employees through various training and mentorship programs, ensuring that they are equipped to meet the challenges of humanitarian work.

Job Overview:
The Site Maintenance Assistant position is integral to the Management Services Division at WFP Headquarters in Rome, Italy. This role involves providing a comprehensive range of maintenance services, including the installation, maintenance, and repair of electrical equipment and appliances. The Site Maintenance Assistant will ensure a safe, comfortable, and reliable working environment for all staff. The position requires a proactive approach to site maintenance, with responsibilities that include planning and coordinating civil maintenance works, conducting regular inspections, and ensuring that all services meet WFP's quality standards. The role also involves maintaining accurate inventory records and compiling reports on maintenance activities, which are essential for effective planning and resource allocation. The Site Maintenance Assistant will work closely with the Building Maintenance Team, providing technical supervision and support to ensure that all maintenance tasks are completed efficiently and to a high standard.

Duties and Responsibilities:
The duties and responsibilities of the Site Maintenance Assistant include, but are not limited to:

• Planning, coordinating, and executing civil maintenance works, including preventive interventions such as painting, masonry, plasterboard installation, flooring, carpentry, furniture assembly, and minor blacksmith work.
• Monitoring and coordinating portering and cleaning services to maintain a clean and organized work environment.
• Conducting regular inspections of the premises to assess the quality of services provided by contractors and in-house teams, identifying areas for improvement.
• Maintaining accurate inventory records and managing the disposal of equipment and materials in accordance with WFP asset management guidelines.
• Compiling reports on maintenance activities, services provided, and materials used to support efficient planning and accounting.
• Supporting the supervisor in evaluating installation and repair works, comparing prices of materials, and planning future maintenance activities.
• Providing technical supervision to the Building Maintenance Team, ensuring timely and high-quality completion of minor civil works and repairs.
• Intervening personally to adjust or complete the work of external contractors as necessary to meet WFP's quality expectations.
• Demonstrating strong knowledge of materials, methods, and processes used in civil works to ensure high standards of safety and functionality.

Required Qualifications:
Essential qualifications for the Site Maintenance Assistant position include practical experience in maintenance works such as painting, masonry, carpentry, flooring, and furniture assembly. Candidates should have experience in reporting and basic technical documentation, as well as in coordinating and monitoring service contractors. A good physical condition is required to handle heavy items and work in various weather conditions. Fluency in written and spoken Italian is mandatory, while intermediate knowledge of English is also required. Desirable qualifications include the ability to perform structured inspections of premises and civil works, as well as some experience in supervising small teams.

Educational Background:
Candidates must have completed secondary school education, with a preference for those who have completed technical or vocational training or hold an electrical certification. This educational background is essential for understanding the technical aspects of the maintenance work required in this role.

Experience:
The position requires a minimum of four years of progressively responsible experience in planning and executing specialized electrical installations, maintenance, and repair work. Candidates should have hands-on experience in various maintenance tasks, including painting, minor construction, and carpentry, with at least one year of experience at the G3 level or equivalent.

Languages:
Fluency in written and spoken Italian is mandatory for this position. Additionally, candidates should possess intermediate knowledge of English (level B) to facilitate communication in a multicultural work environment. Knowledge of other languages may be considered an asset but is not required.

Additional Notes:
This position is classified as a local recruitment for General Service Staff, meaning that applicants must be Italian citizens or non-Italian citizens with a valid legal permit to live and work in Italy. Candidates must reside within commuting distance of the duty station in Rome or be willing to relocate at their own expense. WFP will not cover relocation or living expenses. The compensation package is competitive and determined by the contract type and the selected candidate's qualifications and experience. The selection process includes a structured approach with language assessments, technical assessments, and competency-based interviews. Only applications submitted in English will be considered, and only shortlisted candidates will be contacted for further steps in the recruitment process.