Associate Inter-Agency Coordination Officer

Job Posting Organization:
The Office of the UNHCR, established on 14 December 1950 by the UN General Assembly, is dedicated to leading and coordinating international efforts to protect refugees and resolve refugee-related issues globally. The agency's primary mission is to safeguard the rights and well-being of refugees, ensuring that everyone has the right to seek asylum and find safe refuge in another state. The UNHCR also facilitates voluntary return, local integration, or resettlement in a third country, as outlined on their official website, www.unhcr.org.

Job Overview:
The Associate Inter-Agency Coordination Officer will play a crucial role in the Rohingya Coordination Platform (RCP) in Cox's Bazar, Bangladesh. This position involves providing day-to-day coordination and process support to the RCP Secretariat, which is responsible for managing inter-sector coordination, partner engagement, reporting, and the preparation of the Joint Response Plan (JRP). The officer will ensure effective information flow and documentation across various sectors and partners, contributing to the overall humanitarian response for the Rohingya refugees. The role requires active engagement with sector coordinators, NGOs, and UN agencies to facilitate communication and collaboration, as well as support in organizing meetings and drafting essential coordination documents. The officer will also assist in the preparation of reports and updates related to the JRP implementation, ensuring that all activities are aligned with the strategic objectives of the UNHCR and the needs of the refugee population.

Duties and Responsibilities:
The duties and responsibilities of the Associate Inter-Agency Coordination Officer include:

• Supporting daily engagement with Sector Coordinators and Co-Coordinators through written and verbal communication, ensuring follow-up on agreed actions related to planning, reporting, and coordination processes.
• Maintaining regular contact with UN agencies, NGOs, and other stakeholders to facilitate information exchange and coordination.
• Assisting in organizing inter-sector and ad hoc coordination meetings, including scheduling, agenda preparation, and logistical arrangements.
• Contributing to the preparation, drafting, and revision of coordination documents, guidance notes, presentations, and briefing materials that explain processes, timelines, and next steps.
• Actively supporting the preparation and drafting of the Joint Response Plan (JRP), including consolidating sector inputs, narrative drafting, and quality control under the guidance of senior staff.
• Supporting reporting processes linked to JRP implementation, funding updates, and inter-sector reporting requirements.
• Preparing summary notes, meeting minutes, status updates, and internal reports for the RCP Secretariat as required, ensuring regular follow-up.
• Liaising with sector Information Management (IM) focal points to support timely submission and validation of data related to planning, reporting, and monitoring frameworks.
• Maintaining organized records of correspondence, meeting documentation, and coordination products. 1
• Contributing to maintaining continuity, consistency, and institutional memory within the RCP Secretariat. 1
• Supporting donor liaison, reporting, and visibility efforts for Japan-funded activities, including regular coordination with JICA, in close collaboration with the JICA Bangladesh Office.

Required Qualifications:
The position requires a strong set of qualifications, including excellent communication skills, both written and verbal, to effectively engage with various stakeholders. The candidate should demonstrate adaptability and flexibility in a dynamic work environment, with a commitment to continuous learning and a strong ethical foundation. The ability to work collaboratively in teams and respect for diversity are essential. Additionally, the candidate should possess strong organizational skills to manage multiple tasks and priorities effectively.

Educational Background:
A relevant educational background is essential for this position. Candidates should ideally hold a degree in international relations, social sciences, or a related field. Advanced degrees or specialized training in humanitarian coordination or refugee studies would be advantageous and may enhance the candidate's suitability for the role.

Experience:
Candidates should have a minimum of 2-3 years of relevant experience in humanitarian coordination, project management, or a related field. Experience working with UN agencies, NGOs, or in refugee contexts is highly desirable. Familiarity with inter-agency coordination mechanisms and processes, particularly in the context of refugee responses, will be beneficial.

Languages:
Fluency in English is mandatory, as it is the primary language of communication within the UN system. Knowledge of Bengali or other local languages would be considered an asset, as it would facilitate better communication with local stakeholders and communities.

Additional Notes:
The position is based in Cox's Bazar, which is classified as a category D family duty station. Living conditions may be challenging, with limited educational and health facilities available. The Rest and Recuperation (R&R) cycle is 8 weeks, with the current R&R location being Bangkok. security" style="border-bottom: 1px dotted #007bff !important;">Security levels are moderate, and staff should be aware of the local context and potential risks. Flexibility and a willingness to adapt to harsh living conditions are essential for this role.